1. HR Administration & MOM Compliance2. Finance & Procurement Administration3. Office & General Administration

Role Purpose

The HR & Admin Executive is the operational backbone of Jusclean's people administration and back-office processes. This role exists to eliminate the administrative bottleneck currently constraining the Director and Operations team — covering the full employee lifecycle, MOM compliance, Xero-based finance administration, and day-to-day office management. Reliability and accuracy in back-office execution are the primary success criteria.

Key Responsibilities

Process employment contracts, offer letters, and probation confirmation letters

Maintain accurate employee records (physical and digital) — personal particulars, pass details, emergency contacts, leave balances

Track and record MC submissions, annual leave, and no-pay leave against attendance data

Prepare payroll input data (hours, deductions, allowances) for handoff to Accounts; does not run payroll independently

Manage onboarding administration — new joiner checklists, access provisioning, uniform issuance records

Manage offboarding administration — pass cancellation, final pay computation handoff, clearance checklists

Maintain MOM-compliant HR documentation at all times; flag non-compliance risks proactively

Issue purchase orders in Xero upon receipt of approved requisitions

Scan and upload supplier invoices and delivery orders into Xero for Accounts processing

Maintain organised physical and digital filing of all financial documents — invoices, POs, delivery orders, contracts

Liaise with suppliers on order confirmations and delivery scheduling; does not approve spend independently

Support month-end document consolidation as directed by Accounts

Manage office supplies inventory and replenishment

Handle incoming and outgoing correspondence — mail, courier, filing

Maintain digital and physical document management systems; enforce consistent filing standards across the team

Support the Director and Operations team on ad hoc administrative tasks as required