Roles &Responsibilities:

Finance

·  Perform full setclosing independently and prepare accurate monthly,yearly management reports, including profit and loss statements, balancesheets, and cash flow reports. 

·  Reconcileintercompany transactions with counterparties andensure accurate financial records 

·  Liaise withexternal auditors  

·  Prepare auditschedules and address audit queries in a timely manner. 

·  Ensure internalcontrols relating to purchasing, sales, expenses, and inventory movementsare implemented and adhered to. 

·  Assist inthe computation of Corporate Income Tax and liaise with tax agents on taxfiling requirements. 

·  Ensure compliancewith statutory and corporate secretarial requirements under applicableregulations. 

·  Perform otherduties and responsibilities as assigned by the reporting directors 

·  Performcompany reconciliation account with subsidiary company  

HR

·  Process payrollaccurately and ensure timely payment of salaries, taxes, andstatutory contributions in compliance with regulations 

·  Manage andcoordinate onboarding processes, conducting HR Orientations 

·  Overseeoffboarding procedures, schedule exit interviews,and maintain accurate employee records and master lists. 

·  Handle employeeconfirmations, contract renewals, re-employment, retirements 

·  Handle end-to-endwork pass applications, including submission, follow-ups, renewals, andcompliance with MOM regulations 

·  updates employeepromotions, market adjustments, and job changes. 

·  Maintain HR SOPs and assist withskills-based training initiatives. 

·  Internshipmanagement  

·  Submit governmentclaims (Exhibition, Paternity Leave, Childcare Leave, internship, waiver oflevy) 

·  Bizsafe3 and ISOaccreditation management 

·  Applying GSTPermit and other licences.  

·  Manage companyinsurance.  

·  Renew businesslicenses and permits.  

·  Manage contractsand legal documents and need to liase with lawyer 

·  Supportmanagement with strategic planning. 

Office Administration 

·        Ensure smooth daily office operations.  

·        Manage office supplies and stationery.  

·        Maintain office equipment and facilities.  

·        Coordinate office maintenance and repairs.  

·        Handle incoming calls, mail, and visitors.  

·        Organize meetings and company events.  

 Administrative Support 

·        Prepare quotations, purchase orders, and invoices(if required).  

·        Maintain filing systems and company records.  

·        Coordinate travel arrangements.  

·        Schedule appointments and meetings.  

·        Assist departments with administrativetasks.  

 Vendor & Facilities Management 

·        Liaise with suppliers and service providers.  

·        Manage office cleaning and security services.  

·        Monitor office expenses.  

·        Negotiate service contracts.  

 Staff Coordination 

·             Coordinatecompany activities.  

·             Assist withnew employee onboarding.  

·             Ensureoffice policies are followed. 

·             Organizecompany events and staff welfare