About the role

The Executive, Procurement & Asset Management is responsible for supporting day-to-day procurement and asset management operations, including supplier coordination, quotation evaluation, ERP transaction processing, documentation control, and operational follow-up. The role ensures timely, accurate, and cost-effective procurement support to meet company operations and project/site requirements.

Key responsibilities

Handle end-to-end procurement transactions including Purchase Requisition (PR), Purchase Order (PO), Goods Verification Note (GVN), loan/return notes, and other ERP-related updates. Ensure all entries are accurate, timely, and supported with complete documentation.

Source suppliers and obtain quotations for required goods and services. Perform detailed comparison based on pricing, specifications, lead time, payment terms, and suitability. Proactively highlight discrepancies, risks, and alternative recommendations for review and decision-making.

Maintain close communication with suppliers regarding quotation status, order confirmations, delivery schedules, partial shipments, urgent requirements, and issue resolution to ensure smooth procurement flow.

Work closely with store and operational teams to monitor inventory levels, replenishment needs, asset movement, and usage trends to support timely procurement planning and operational continuity.

Coordinate internal and external rental, allocation, movement, and tracking of machinery, tools, and equipment for project, site, building, and dormitory operations. Ensure proper documentation for loan and return processes.

Liaise with suppliers, logistics teams, site personnel, and internal departments to ensure timely and accurate delivery of materials, tools, machinery, and equipment in accordance with operational requirements.

Maintain accurate procurement and asset records including quotations, POs, delivery orders, GVN, vendor evaluations, rental records, and asset movement documentation. Ensure compliance with ERP standards, SOPs, ISO requirements, and company governance policies.

Provide timely updates to the Procurement & Asset Management Head and relevant superiors on outstanding orders, delivery delays, supplier issues, and urgent operational matters. Escalate risks promptly with recommended solutions where applicable.

Support supplier performance tracking and evaluation, including documentation of delivery delays, quality issues, incorrect deliveries, and non-compliance cases for continuous improvement.

Assist in internal and external audits, ISO compliance checks, and process control initiatives by ensuring all procurement and asset records are complete, accurate, and traceable.

About you

Strong responsiveness and follow-up discipline

Ability to perform quotation comparison and basic procurement analysis

Accurate ERP data entry and transaction processing skills

Strong documentation, filing, and record management discipline

Effective communication and coordination with suppliers and internal teams

Proactive, responsible, detail-oriented, and solution-driven mindset

Ability to identify issues early and escalate with recommendations

Strong teamwork and willingness to learn and improve continuously

Ability to work in a fast-paced construction operational environment

Experience in construction procurement is an advantage