About The Role

We are looking for a highly capable, resourceful, and growth-oriented individual to work closely alongside the company founder. Someone who learns quickly, stays organized, and thrives in a fast-paced environment. 

This role requires a proactive individual who can think independently, adapt to changing priorities, solve problems efficiently, and manage multiple responsibilities with strong attention to detail.

This is not a traditional administrative role.

You will work closely alongside the founder to help turn ideas into actionable plans, coordinate initiatives across the business, explore new opportunities, and ensure key projects are properly organized, followed through, and successfully executed.

If you enjoy learning new things, improving systems, and helping businesses grow behind the scenes, this role may be a strong fit for you.

What Matters Most In This Role

Strong Learning Ability

You are capable of independently learning new concepts through:

Attending online courses

Videos & training materials

Articles & research

Business case studies

More importantly, you can identify:

What is valuable to the business

What is practical and applicable

What can be realistically implemented within the company

Excellent Summarization Skills

You can process large amounts of information and simplify them into actionable insights.

For example:

“Here are the 5 most important points.”
“This is what applies to our business.”
“These are the recommended next steps.”

You should be able to turn hours of learning material into concise, practical reports.

Strong Execution & Follow-Through

Learning alone is not enough.

You must also be able to:

Coordinate implementation

Follow up with departments

Track progress

Ensure ideas move into action

You help bridge the gap between ideas and execution.

Organized & Detail-Oriented

As the founder manages multiple projects, ideas, and priorities simultaneously.

You will play an important role in:

Keeping things organized

Tracking action items

Managing follow-ups

Ensuring important details are not overlooked

Curious & Not Afraid To Ask Questions

We value individuals who are curious, eager to learn, and not afraid to ask questions. You do not need to know everything from day one, but you should be proactive in seeking clarity, learning new things, and continuously improving.

However, you must:

Be proactive in learning

Seek for for clarification and ask questions when unsure

Take initiative to seek clarity and improve

A strong learning attitude is well valued

Key Responsibilities

Research & Learning

Research new business ideas, tools, systems, SOPs, and operational improvements

Study online courses, training materials, and educational content

Analyze and summarize key takeaways into simple reports

Reporting & Strategy Support

Prepare concise reports covering:

Key learnings

Recommended implementations

Potential improvements

What is not relevant or practical

Execution & Coordination

Follow up with different departments on implementation progress

Coordinate tasks and ensure timelines are met

Assist in turning discussions and ideas into actionable plans

Organization & Operations

Help organize meetings, priorities, ideas, and schedules

Prepare meeting notes and action items

Improve internal workflows and SOPs where necessary

Administrative & Personal Support

Assist with scheduling, appointments, and operational coordination

Provide administrative and business support to the founder when required

Key Requirements

Minimum 2 years of experience as a Personal Assistant, Executive Assistant, or similar role

Minimum 2 years of driving experience with a valid driving license (required*)

Strong administrative, planning, and organizational abilities

Excellent written and verbal communication skills

Proficient in Microsoft Office, Google Workspace, and online productivity tools

Able to multitask and adapt in a fast-paced environment

Strong sense of responsibility, ownership, and confidentiality

Independent, resourceful, and proactive in problem-solving

Preferred Qualifications

Diploma or Degree in Business Administration, Management, Communications, or related fields

Prior experience supporting founders, directors, or senior management

Experience in operations, workflow improvement, or SOP development is a plus