We are looking for a meticulous and dependable Executive Assistant (Admin & PA) to support our 3 Directors and company operations. This is a key role that combines personal assistant duties with administrative, HR, and coordination responsibilities. If you’re proactive, well-organised, and able to handle sensitive matters with professionalism, we’d love to meet you.

Key Responsibilities:

•⁠ ⁠Provide full secretarial support to the 3 Directors, including calendar management and document preparation
•⁠ ⁠⁠Support day-to-day administrative needs across all departments
•⁠ ⁠⁠Manage and coordinate maintenance of company assets
•⁠ ⁠⁠Prioritise and handle all correspondence: emails, letters, memos, and notices
•⁠ ⁠⁠Handle confidential information and ensure secure document management
•⁠ ⁠⁠Prepare slides and materials for monthly and quarterly company meetings
•⁠ ⁠⁠Liaise with vendors and arrange presentations during internal meetings
•⁠ ⁠⁠Manage information flow and communications promptly and accurately
•⁠ ⁠⁠Maintain well-organised filing systems (digital and physical)
•⁠ ⁠⁠Make travel and accommodation arrangements per company policy
•⁠ ⁠⁠Assist with HR-related tasks:
-Work pass applications and renewals
-⁠Keep management updated on MOM regulations and changes
•⁠ ⁠⁠Handle customer feedback and assist in complaint resolution
•⁠ ⁠⁠Plan and coordinate company events, team gatherings, and annual functions
•⁠ ⁠⁠Provide general support and take on ad-hoc assignments as required

Requirements:

•⁠ ⁠Minimum 2–3 years of relevant experience, including HR-related exposure
•⁠ ⁠⁠Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Apps (Docs, Sheets, Slides, Calendar, Drive)
•⁠ ⁠⁠Strong organisational, planning, and follow-up skills
•⁠ ⁠⁠Meticulous, detail-oriented, and proactive
•⁠ ⁠⁠Ability to multi-task, prioritise effectively, and meet deadlines
•⁠ ⁠⁠Responsible, dependable, and able to work independently
•⁠ ⁠⁠Professional and pleasant disposition; strong interpersonal skills
•⁠ ⁠⁠Customer-service oriented when engaging with clients, vendors, and subcontractors
•⁠ ⁠⁠Excellent written and verbal communication skills
•⁠ ⁠⁠A team player who thrives in a supportive and fast-paced environment
•⁠ ⁠⁠Experience in handling statutory renewals (e.g. CaseTrust, ISO, BCA, HDB) is a plus