Job description for Permit Administration Officer at PT HAMI GROUP INDONESIA
PERMIT & DOCUMENT CONTROL OFFICER
PT Heros Arta Mandiri Indonesia
A Member of HAMI Group Indonesia
Who We're Looking For
- Female, 22–30 years old
- Professional appearance, attitude, and communication
- Minimum 1 year of experience in Document Control, Administration, Permit Administration, or related roles
- Fresh graduates are welcome to apply with strong administrative and organizational skills
- Proficient in Microsoft Excel; knowledge of formulas, VLOOKUP/XLOOKUP, and Pivot Tables is an advantage
- Proficient in Google Sheets & Google Workspace
- Strong document filing, tracking, and organizational skills
- High attention to detail, accuracy, and document completeness
- Able to manage and monitor multiple documents and deadlines
- Good communication and coordination skills
- Fast learner, proactive, disciplined, and responsible
- Honest and able to maintain confidentiality of company and project documents
- Able to work independently and effectively within a team
- Willing to learn and handle permit and project documentation processes
- Experience in telecommunications, construction, infrastructure, or project-based industries is a plus
Key Responsibilities
- Assist the Permit Manager in managing and controlling permit-related documents
- Prepare, organize, and maintain permit and project documentation
- Ensure all documents are complete, accurate, updated, and properly archived
- Monitor the status and progress of permit submissions and required documentation
- Maintain digital and physical document filing systems
- Update permit trackers, project databases, and document status using Microsoft Excel and Google Sheets
- Monitor document revisions, expiration dates, and ensure proper version control
- Coordinate required documents with internal departments, project teams, clients, vendors, and external parties
- Prepare daily, weekly, and monthly documentation and permit status reports
- Assist in preparing quotations, contracts, purchase orders, letters, and other project-related documents
- Handle administrative correspondence and official documentation
- Follow up on outstanding documents and ensure deadlines are met
- Provide administrative and document support to the Permit Manager
- Perform other administrative and operational tasks related to permits and project documentation
Preferred Skills
- Microsoft Excel
- Google Sheets
- Microsoft Word
- Google Drive
- PDF Editing
- Data Entry
- Document Control & Filing
- Permit Administration
- Document Tracking
- Report Preparation
- Time Management
- Communication & Coordination
What We Offer
- Competitive Basic Salary
- Performance Bonus
- BPJS Employment & Health Insurance
- THR (Religious Holiday Allowance)
- Professional Training & Development
- Friendly & Supportive Work Environment
- Clear Career Growth Opportunities
- Opportunity to develop a career in Permit & Project Administration
