Job description for Operations & Administrative Executive (Data & Inventory Support) at Expertise Technologies Pte Ltd
Job Overview
Join our team for a dynamic role with an outsourced project. We are looking for a detail-oriented and responsible individual to support daily operations, including programme administration, data verification, inventory tracking, and general administrative duties.
Key Responsibilities
1. Programme & Account Registration Management
- Create and manage user accounts based on approved applications
- Review and verify submitted applications on a regular basis
- Approve registrations and inform users on next steps
- Coordinate and schedule programme bookings with vendors
- Review and approve vendor schedules and submissions
- Update and maintain programme information in internal systems
- Support system updates such as content changes and notifications
- Process and verify reimbursements cases based on organization’s guidelines
2. Data Verification & Entry
- Extract, review, and verify data from reports and supporting documents
- Check vendor submissions (e.g. attendance, invoices, reports) for accuracy
- Follow up with vendors or stakeholders to resolve discrepancies
- Enter and update data into internal templates and tracking files
- Perform basic data checks to ensure accuracy and completeness
- Prepare reports and summaries for internal review
- Liaise with the HR personnel to ensure prompt notification of staff changes
- Support monthly reporting and data consolidation
- Data cleansing of monthly and quarterly reports
3. Inventory Management
- Track and maintain inventory records and stock levels
- Conduct regular stock checks (including onsite when required)
- Liaise with warehouse and delivery vendors
- Follow up with stakeholders on delivery status
- Update items to be disposed or replenished in respective internal tracking file
- Obtain schedule of rates through vendors price list and select items to be replenished
- Liaise with vendors to make enquiries and close the order
4. Administrative & Secretariat Support
- Provide administrative support such as document formatting and proofreading
- Schedule meetings, prepare agendas, and track follow-up actions
- Handle mail, courier coordination, and record keeping
- Distribute the sorted mail to the relevant personnel in a timely and accurate manner
- Coordinate with stakeholders to investigate and resolve the issues if any discrepancy is found
- Any other ad-hoc administrative duties as assigned
Requirements
- Diploma qualifications or above with 1 to 2 years of relevant work experience, preferably in business administration or related discipline.
- Proficient in Microsoft Office tools, e.g. Excel, PowerPoint, Word, Outlook etc.
- Able to multitask and work in a fast-paced environment
- Detail-oriented with good organisational skills
- Comfortable consolidating numbers or documents across various sources
- Able to work independently and as part of a team
Working Place
Outram
Working Time
Monday to Friday: 8.30am to 6.00pm
Job Types: Full-time/Contract
Work Location: Hybrid in Singapore 169037
