Job Requirements
Job benefits
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Remote work options
Thanks to technology, we no longer have to be physically present at the office to be productive. Joining our company allows you to work anywhere without place-constraint.
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Medical insurance
To ensure your health and wellbeing, you have various medical plans to choose from depending on your situation and unique needs. From partial up to full medical coverage, we got you covered.
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Team-building events
Our company simply cannot function well without teams of people working together. That said, we provide numerous team-building activities and events for you and your team to nurture meaningful relationships between every individual.
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Professional Development
Every employee is an invaluable asset to any team; that's why we want to help you grow. Level up your skills and expertise through our professional co-development programs with notable organizations. We will cover the cost.
Job description for Office Administrative Assistant at Gameloft Sea
- To implement operations, policies and processes regarding office management;
- To support the whole OA team and having an ear for listening our staff's idea and request;
- To maintain office daily services, assist company activities, events, contribute to create a good working environment for staff and keep a good image of the studio inside.
- Greet visitors and direct them to appropriate staff; answer incoming phone calls and transfer them to relevant staff;
- Prepare distribution the incoming and outgoing mails;
- Ensure the good condition and delivery of our consumable items (water, coffee machine, medicine chests in the studio);
- Coordinate the whole process of ordering overtime food;
- Advise to improve the office area, especially the common space;
- Manage the office supplies / stationeries stock and order;
- Prepare the phone and taxi voucher and track the taxi card usage;
- Coordinate your work with your Tea Lady, to manage the area and assets.
- Support by coordinating our needs/request for the maintenance, office equipment, office assets and facilities such as: electricity, machines, office furniture, facilities, air conditioners; meeting rooms, etc.;
- Support on OM team for business trips;
- Support to the Operative OM team by liaising with the building management, for facilities such as parking access, lift form for service and delivery, toilet maintenance.. etc.;
- Support about Team building's process, Entertainment Allowance, Extra Insurance claim;
- Maintain records for office space and office map;
- Coordinate the issuance of office assets for staff and visitors (access cards, printing name cards and standee, mugs, keys…);
- Monthly maintain an updated repertory list of vendors and general contacts.
- Support on logistic for the company events, activities, contests, clubs as required;
- Follow up office contracts such as the insurance, rental contacts, etc.;
- Prepare the payment requests, scan invoices, record the monthly payments;
- Advise the management on changes or solutions to improve the office management when necessary;
- Support on OM team for other tasks, upon the actual adaption and readiness of the job holder;
- Assist on reporting process;
- ·Perform other ad hoc tasks as needed.
- Proficiency in MS Word, MS Excel, e-mail, internet, etc.;
- Good command of English in reading, writing, listening and speaking;
- Good knowledge of general administration and office protocol;
- Good knowledge of principles and practices of the company.
- Good organization skills;
- Strong communication and interpersonal skills;
- Good analytical and problem solving skills;
- Have a sense of creative ideas for improving office culture and facilities.
- Good sense of responsibility and teamwork;
- Open to learn and to have a strong service mindset;
- Professional conduct with a flexible and versatile working way;
- Always positive and willing to help by improving the working environment with a “think out-of-the-box” eye.
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