Junior Admin and Marketing Coordinator

Are you highly organised, detail‑oriented, and eager to gain hands‑on exposure across operations and marketing within a prestigious brand environment?

This role is a unique opportunity for a fresh graduate or early‑career professional to build a strong foundation in business operations while supporting real‑world marketing activities at the Steinway Gallery, part of the renowned Steinway & Sons legacy.

This1‑year contract role offers valuable hands‑on experience, with opportunities for renewal or conversion subject to business requirements and individual performance.

Responsibilities

Administrative & Operations Support

• Provide day-to-day administrative and coordination support to the Operations Manager
• Assist with logistics coordination such as delivery schedules, stock movements, and event setup
• Prepare and maintain basic operational documents (e.g. invoices, purchase orders, delivery notes, tracking records)
• Keep vendor, supplier, and service provider records organised and up to date
• Support general office administration, including office supplies, facilities matter, and vendor appointments
• Assist with scheduling and basic administrative tasks related to the production studio

Marketing Coordination Support

• Act as a coordination point between internal teams and the Company's appointed marketing agency
• Help gather and share key information such as product availability, logistics timelines, event dates, and venues
• Support logistics for marketing activities, including events, promotions, and in-store activations
• Perform basic checks on marketing materials to ensure operational accuracy (dates, locations, products)
• Coordinate printing, delivery, and setup of marketing collaterals
• Maintain simple marketing schedules, trackers, and task lists
• Assist with tracking marketing-related expenses and organising documentation
• Provide basic post-event support, including attendance tracking and feedback collection

General Support

• Work closely with Sales, Service, and Operations teams to support coordination needs
• Take on other reasonable duties assigned by Management within the scope of the role

Specifications

• Diploma in Business Administration, Marketing, Communications, or a related discipline.
• 1- 2 years of relevant experience. Fresh graduates are welcome to apply.
• Basic working knowledge of Microsoft Office or Google Workspace
• Organized, reliable, and able to follow timelines and instructions
• Teamplayer yet able to work independently
• Willingness to learn and support both administrative and coordination tasks