Job Requirements
Skills
Job description for HR & Office Executive at Visenze Pte Ltd
ViSenze is one of the fastest growing A.I. start-ups and a recognised market leader in the development and implementation of visual recognition technology in retail. To help us build upon our success, we are seeking a HR & Office Executive to be part of a fun, dynamic HR Team that plays a critical role in shaping ViSenze's culture.
The ideal candidate will help to run day-to-day activities that are related to HR operations, office activities & engagements, assets & facilities management and overall organization infrastructure. With that said, we believe in personal growth as much as professional development, and will strive towards providing opportunities that will allow one to grow along with the organization.
The ideal candidate should be self-driven, independent and pro-active with a passion for relating and interacting with people. The position reports to the Asst HR Manager and will work across and collaborate across ViSenze both in our local and global offices.
Responsibilities
General Office / HR Administration
- Assist the Asst HR Manager in the smooth day to day HR and Office operations activities which includes and not limited to the following:On / Off Boarding - coordinating and arranging on / off-boarding logistics which includes and not limited company properties, adherence to company policies and ensuring utmost support to new and existing staff during the process Payroll & Benefits Administration - monthly payroll processing support, claims processing, insurance administration and HRIS system management pertaining to staff profiles and leaves
- Coordinate and support both internal and external meetings, engagements and activities (i.e Company wide events), which includes meeting agenda & material preparations, venue bookings etc
- Coordinate travel and accommodations for Co-founders and others as requested
- Assist and coordinate logistics (i.e. food, transport) etc for weekly events (i.e. fruits day, weekly dinners) and company activities
- Perform other ad-hoc duties as assigned (e.g. Courier of documents to overseas customers/vendors, maintenance of folders, filing etc)
Assets and Facilities Management
- Welcome and greet all guests and direct to respective or meeting room and inform relevant party
- Ensure cleanliness and tidiness of office environment
- Ensure full operation of office equipment such as copiers, printer and shredder machines.
- Ordering/Replenishing of pantry items, stationeries, printing of name cards etc
- Management of company’s assets, including purchasing, assigning, tracking and sending for repairs etc
- Coordinate and handle all office maintenance with landlord, external vendors (air-con, carpet cleaning, maintenance of coffee machines, water dispensers etc)
- Monitor contract renewal for office equipment and including review and appointment of new/service provider
- Management of access rights to office premises and licensed software
- Prepare workstation and welcome kits for new joiners to ensure best on-boarding experience
- Manage one part-time staff (tea lady) to ensure overall cleanliness of the office
- Manage and oversee company’s food, stationery and collaterals inventory
Requirements
- Minimum 3 years of general office administration/administrative function experience
- Amicable communication and interpersonal skills
- Proficient in MS office and open to navigating different systems
- Strong initiative, organized and proactive
- Enjoys working within a team and in a fast-paced dynamic organization
- Prior experience supporting either HR and/or Finance department will be advantageous
- Fresh graduates are welcomed to apply.
About ViSenze
ViSenze is an Artificial Intelligence(A.I.) startup established in 2012 that develops advanced visual search and image recognition solutions to help businesses in eCommerce and content publishing. Utilising cutting-edge R&D in Machine Learning and Computer Vision technology, ViSenze can recommend visually-similar items to online shoppers, either on e-commerce platforms when they browse or search by uploading a picture or on content publisher platforms like social media and video networks.
ViSenze’s customers are well-known eCommerce and retail businesses around the world, like Rakuten, ASOS, Uniqlo, Zalora, Caratlane, Interpark and many more. The company has raised US$20 million series C in 2019, US$10.5 million series B in 2016 and US$3.5 million series A in 2014.
We are looking for people to join our cause – to simplify the visual web with really smart but simple visual tools. Spun off from the National University of Singapore (NUS) and backed by some of the most reputable international investors including Rakuten, ViSenze offers a rare opportunity to join a thriving, fast-paced, multi-cultural environment and be part of a truly exciting journey. You will be at the forefront of innovation, joining one of the very few A.I. startups in Singapore that tackles a global market.