Job description for [HCM] Office Administrator at CÔNG TY TNHH NÉT VIỆT
The Office Administrator is responsible for the smooth day-to-day administration and coordination of the office, supporting management, project teams, HR, finance, procurement, and general office operations. The position ensures that administrative activities, documentation, communication, and office facilities are properly managed.
Key Responsibilities
Office Administration
• Manage daily office administrative activities and ensure smooth office operations.
• Maintain office records, documents, files, and correspondence.
• Prepare letters, reports, memos, meeting minutes, and other administrative documents.
• Manage incoming and outgoing correspondence, emails, courier services, and deliveries.
• Maintain office supplies, stationery, equipment, and consumables.
• Coordinate office maintenance, cleaning, security, utilities, and other services.
• Coordinate meetings, appointments, visitors, and office events.
• Arrange travel, accommodation, transportation, and other logistics when required.
HR & Staff Support
• Assist HR with employee documentation, onboarding, attendance, leave records, and personnel files.
• Assist with recruitment coordination and interview arrangements.
• Maintain employee records and administrative documents.
• Support work permit, visa, insurance, and other employee-related administration where required.
• Coordinate staff welfare and general office requirements.
Project & Management Support
• Provide administrative support to Project Managers and management.
• Assist in preparing project-related correspondence and documentation.
• Maintain document registers and administrative records.
• Coordinate communication between the office, factory, project sites, clients, consultants, and subcontractors.
• Assist with procurement of office/project administrative requirements.
• Support preparation of presentations, reports, and management documents.
Finance & Procurement Support
• Prepare purchase requests and administrative expense documentation.
• Maintain records of office expenses and petty cash where assigned.
• Coordinate with Finance regarding invoices, payments, and expense claims.
• Assist Procurement with supplier communications and quotations for office requirements.
Minimum Qualifications
• Bachelor's degree or diploma in Business Administration, Management, or a related field.
• Minimum 2–4 years of relevant office administration experience.
• Experience in a construction, engineering, interior fit-out, or international company is an advantage.
• Good knowledge of Microsoft Office, particularly Word, Excel, and PowerPoint.
• Bilingual Vietnamese and English, with good spoken and written English.
• Strong organizational and coordination skills.
• Good communication and interpersonal skills.
• Professional appearance and attitude.
• Ability to manage multiple tasks and work under pressure.
• High level of confidentiality and attention to detail.
Compensation & Benefits
• Salary: Negotiation (from VND15 - 18M Gross)
• 13th month bonus/business bonus follow company policy
• Work schedule: From Monday to Saturday (8AM – 5.00PM)
• Location: Nguyen Huu Canh St., Sai Gon Ward, Ho Chi Minh City
