Job description for Export Coordinator at PT AQS Group Indonesia
About the Role
PT AQS Group Indonesia is seeking an organized and detail-oriented Export Coordinator to support our export operations.
In this role, you will be responsible for managing export documentation, coordinating international shipments, monitoring export activities, and ensuring compliance with export regulations. You will collaborate with internal teams and external logistics partners to ensure all export processes are completed accurately and on schedule.
If you have experience in export administration, logistics coordination, and international shipping, we'd love to hear from you.
Responsibilities:
1. Manage export documentation and ensure all export documents are prepared accurately and on time.
2. Coordinate vessel bookings, shipment schedules, and container loading activities.
3. Prepare, review, and process export documents, including:
- Bill of Lading (BL)
- Certificate of Origin (COO)
- Packing List
- Proforma Invoice (PI)
- Other shipping documents
4. Coordinate with shipping lines, freight forwarders, surveyors, customers, and related parties to support export activities.
5. Monitor shipment progress and provide timely shipment updates and logistics reports.
6. Coordinate the release of export documents after payment confirmation and ensure timely delivery to customers.
7. Evaluate freight quotations and logistics costs to support operational efficiency.
8. Coordinate and monitor all export activities to ensure timely and accurate shipment execution.
9. Ensure compliance with export regulations, international trade requirements, and company procedures.
10. Maintain accurate export records to support operational tracking and audit requirements.
Requirements:
1. Bachelor's Degree in Logistics, Business Administration, Management, Supply Chain, International Trade, or related fields.
2. Minimum 2–3 years of experience in Export-Import, Logistics, International Shipping Administration, Freight Forwarding, or Supply Chain Operations.
3. Strong understanding of export procedures, customs documentation, vessel booking, freight coordination, and international shipping processes.
4. Experience in preparing and handling export documents such as:
- Bill of Lading (BL)
- Certificate of Origin (COO)
- Packing List
- Proforma Invoice (PI)
- Other export documents
5. Proficient in Microsoft Office (especially Excel), Microsoft Teams, email, and logistics reporting.
6. Experience with ERP systems or export documentation software is a plus.
7. Excellent communication, coordination, and interpersonal skills.
8. High attention to detail and accuracy in administrative work.
9. Good analytical thinking, problem-solving, and follow-up skills.
10. Good command of English (written and spoken) is required.
11. Professional certification in Export-Import, Customs, International Trade, Logistics, or Supply Chain Management is a plus.
12. Willing to be based in Semarang and adapt to dynamic shipment schedules.
