Job description for Corporate Secretarial Executive at One IBC Pte. Ltd.
A. About One IBC:
With a staff capacity of 120 employees, One IBC GROUP has built an established regional presence with 5 offices in Singapore, Hong Kong, Vietnam, Lithuania, USA and continues to extend our geographical reach with our partners across the region.
As Singapore's leading business solution provider, One IBC Pte. Ltd. (called One IBC Group) is a professional firm specialized in providing pre-incorporation & post-incorporation services in more than 27 Jurisdictions with Company establishment services; Bank Account Opening Consultancy; Accounting and Auditing Services,…
As part of our growth and commitment to service excellence, we are currently seeking a competent and detail-focused Corporate Secretarial Executive to join our Singapore office.
B. Job Scope:
1. Corporate Secretarial Compliance and Governance:
● Handle full spectrum of corporate secretarial duties for our clients which includes but not limited to company incorporations, striking off of companies, preparation of directors' and shareholders' resolutions.
● Handle ACRA Biz-filing requirements.
● Prepare directors’ and shareholders’ resolutions, meeting minutes, and maintain corporate records.
● Maintain statutory registers (e.g. Register of Controllers, Nominee Directors/Shareholders, Minute Books).
● Ensure compliance with annual filing and corporate secretarial obligations under the Companies Act.
● Prepare and file statutory documents with ACRA and e-stamp forms with IRAS.
● Support client onboarding and due diligence (KYC) procedures.
● Liaise with ACRA, auditors, and relevant authorities for regulatory filings and statutory audits.
● Stay updated on regulatory changes and ensure adherence to statutory requirements.
● Handle other ad-hoc administrative and compliance-related tasks as assigned by the Office Manager.
2. Administrative Support:
● Maintain internal records and filing systems in accordance with internal documentation control procedures.
● Support the preparation of compliance documentation and client onboarding formalities.
● Monitor statutory deadlines, maintain compliance calendars, and issue client reminders where applicable.
● Provide day-to-day assistance to internal teams and respond to client inquiries related to secretarial and compliance matters.
3. Client Servicing and Coordination:
● Liaise with clients, auditors, legal advisors, and regulatory bodies in a professional and timely manner.
● Support clients with advisory on corporate governance practices and procedural requirements.
● Participate in client meetings when required and ensure high standards of service delivery.
C. Job Requirements:
1. Education & Professional Qualifications:
● A diploma or degree in Business Administration, Accountancy, Law, or related discipline.
● Must meet ACRA’s definition of a Qualified Individual, i.e., be a: Registered Filing Agent with ACRA or Member of a prescribed professional body (e.g. SAICSA/CSIS, ISCA, Law Society, CPA)
2. Experience:
● Minimum 5 years of relevant experience in corporate secretarial or regulatory compliance.
● Minimum 3 years of corporate secretarial position
3. Skills & Competencies:
● Strong understanding of the Companies Act, ACRA filing requirements, and KYC/AML regulations.
● Proficient in Microsoft Office (Word, Excel)
● Excellent communication and organizational skills; able to manage deadlines independently.
● Detail-oriented, responsible, and able to exercise professional judgment.
● Able to commence work on short notice is preferred.
4. Personal Attributes:
● High level of integrity and professionalism in handling confidential information.
● Organized, methodical, and meticulous in execution.
● Proactive and accountable with a strong sense of responsibility.
● Service-oriented mindset with a commitment to delivering excellence to clients.
● Team player with a positive attitude and willingness to contribute to a collaborative working environment.
D. Benefits:
● A competitive salary with a variety of allowances.
● Project-based bonus depending on business situation and revenue (if any).
● Health insurance, social insurance.
E. Working Location:
One IBC PTE. LTD.
138 Robinson Road, #24-01, Oxley Tower, Singapore (068906).
F. Working Hours:
5 days per week. From Monday to Friday. 9 hours per day from 9:00 AM to 6:00 PM.
G. Recruitment Profile:
Curriculum Vitae & Applications (Candidates please write your contact address and phone number clearly in your application);
Degrees and certificates related to the profession.
