Admin Executive
Job description for Admin Executive at Annam Group
VISA / IMPORT:
- Coordinate with Nespresso HQ for receiving documents and or samples of products.
- Ensure translation of documents.
- Ensure Testing Phase with Lab
- Prepare Visa form and Visa update form.
- Submit to the Visa department.
- Ensure all visas are up to date and well documented (soft and hard copy).
Replenishment Plan and Order management:
- Input and update PO in the internal system
- Keep all documents.
Logistics:
- Manage and assist the import customs clearance process with our service provider – supply all necessary documents and conduct all and any procedure to prepare the customs clearance of the Company’s imported goods (Sales contract, Packing List, Invoice, Health Certificate if any etc.).
- Provide shipment’s details to insurance and follow up on claims if necessary.
- Coordinate with warehouses to collect any information, proof about problems on the product received. (deformed, broken, expired products) in order to claim back from the supplier / Forwarder.
Reports:
- Prepare Daily Report: Sales Report, Stock Report,
- Weekly Report: Mapping
- Prepare Monthly Reports: Nespresso Reports, SSL Report, TimeSheet Report
Process and Documents:
- Support Teams and departments with Internal Process and Documents
- Support Teams with Documents
- Understand and follow the internal company process.
- Keep track and Organize Documentation in Shared Drive.
Must have skills
About the company
Annam Group focus became the location and distribution of premium food products, wines, beverages, and cosmetics, and we partnered with leading shipping and distributing experts in Vietnam, Cambodia, Laos, Myanmar for the retail, food service industries.
Office address
41 Thao Dien Street, Thao Dien Ward, Disrict 2, Ho Chi Minh City, Viet Nam