Job Requirements
Job benefits
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Remote work options
Thanks to technology, we no longer have to be physically present at the office to be productive. Joining our company allows you to work anywhere without place-constraint.
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Medical insurance
To ensure your health and wellbeing, you have various medical plans to choose from depending on your situation and unique needs. From partial up to full medical coverage, we got you covered.
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Team-building events
Our company simply cannot function well without teams of people working together. That said, we provide numerous team-building activities and events for you and your team to nurture meaningful relationships between every individual.
Skills
Job description for Admin Assistant at Spectrum Ingredients Pte Ltd
- Manage and respond to general and admin email accounts
- Attend to sales, customer and general enquires
- Attend to and follow up on customer hotline complaints
- File and maintain up-to-date customer contracts and records
- Update records for sales, sandwich disposals and petty cash
- Prepare summary and audit reports
- Prepare reports for price difference/target difference and email information to customer and prepare invoice
- Prepare commission payable details as per contract
- Cash (note and coin) counting and handling
- Checking staff attendance
- File forms and reports collected from delivery drivers
- Check driver expense claims and submit to accounts for payment preparation
- Update maintenance records provided by Operations Manager & Technician
- Prepare monthly calendar schedule for Operations Manager
- Weekly checking of GPS system for all company vehicles
- Weekly vehicle inspections
- Prepare and update list of vending machine locations and movements
- Preparation of machine barcodes.
- Preparing risk assessment forms from template for machine moves
- Ensure HACCP documentation compliance and maintenance
- Ad hoc-bidding for upcoming tender agreements
- Ad hoc ordering of supplies and stationery
- Other related admin duties as assigned
- Good customer service skills
- Microsoft Office (Word,Excel)
- Ability to multi-task
- Good organizational and time management skills
- Ability to work under pressure
- Responsible and trustworthy
- Preferably Singaporeans only