Job description for Accounts & Administrative Executive at WES STAYS
Description: We are seeking an Accounts & Administrative Executive to manage day-to-day financial operations and maintain efficient office administration. In this dual-function role, you will be responsible for handling routine bookkeeping, processing accounts payable and receivable, performing bank reconciliations, and supporting financial month-end closes. Additionally, you will oversee essential office administrative functions, including vendor liaison, facility coordination, procurement of supplies, and document control to ensure a smooth, well-organized workplace.
Key Responsibilities:
1. Accounting & Finance (60-70%):
- Process, verify, and reconcile vendor invoices, payment vouchers, and customer receipts.
- Issue tax invoices, debit/credit notes, and follow up with clients on outstanding payments.
- Record daily financial transactions and post entries into accounting software
- Reconcile monthly bank statements, petty cash, and credit card expenses.
- Verify employee expense claims and reimbursement requests against company policies.
2. Office Administration (30-40%)
- Order office supplies, stationeries, and equipment; monitor inventory levels and liaise with vendors.
- Maintain organized physical and digital filing systems for accounting records, contracts, and administrative files.
- Liaise with building management, IT service providers, and maintenance contractors.
- Handle incoming/outgoing mail, assist with meeting arrangements, travel bookings, and receptionist duties when required.
