You’ve just opened up your email inbox to amazingly good news: you got the job! As you’re whooping for joy, arms flailing wildly, you might want to figure out how to compose yourself and write a proper job offer acceptance email. We know just how hard you’ve worked to get here, getting through all those grueling interviews, scraping job portals for open positions, and writing cover letter after cover letter.
Which is why we’ve got some email templates for you to freely use! But before we get into that, let’s talk about those who are still in the middle of the job search and waiting for employer responses.
How long should you wait before expecting a reply to get to you?
In case you’re not a part of the crowd that’s no longer #FUNEMPLOYED, don’t lose hope just yet.
Successful job applications don’t happen overnight. After your interview with a prospective employer, don’t worry yourself to death by assuming you’ll get a positive response after three days. If three days pass without anything happening, you’ll only be disappointed – for nothing!
Rule of thumb: Employers often take up to two weeks or so to get back to you after a successful interview. If you pass the two-week mark, consider moving on to other opportunities and interviews.
What to do after you’ve received your job offer (just before writing the job offer acceptance email)
Right, so you’ve got the job offer. In fact, you’ve got MULTIPLE job offers. What’s a millennial to do but think on it and try to make the wisest choice? Here’s some advice before you take the leap!
1. Weigh your options
Don’t jump the gun just yet. Every job you sent in your application for must have appealed to you in some way, whether it’s the job scope, the dolla dolla billz, or even the location of its office. There are many factors that make a job appealing, so don’t be hasty and take things slow.
It’s time to think about what you prioritise the most above everything else, and make your choice from there. What are you willing to compromise if it meant you could work in a job that can help you feed your family, or help sustain that gym membership?
2. Think about whether this is what you really want
Were you motivated to apply for a certain job because of familial pressure, or because you thought you needed something that could offer you a fat paycheck as opposed to your low-income dream job? When you begin to make a decision, question yourself until you get to the root of your motivation. Understand why you’re doing what you do, and figure out if that’s really in your best interests.
Whatever it is, prioritise your well-being and happiness before any other kind of expectation laid upon you. Think hard about whether this job is something you truly want, or if it’s because someone else expects this of you.
3. Consult friends, family, and mentors
Finally, talk to the people closest to you and get their input. Sometimes it’s better to consult someone who’s on the outside looking in. You’ll benefit greatly from their external opinions, for sure.
Have you decided on the best job offer to accept? Then let’s get into those emails!
Job offer acceptance email templates you can use
Whether you’re writing a formal letter in response to a job offer or a good ol’ email, it’s important to remember these key elements when crafting your message.
- Brevity is for champions. Efficient ones, at that. Keep your job offer acceptance email (or letter) as concise as possible. You don’t really want to drag out a simple response for too long, since it won’t add any value to your position. You’ve already got the job, after all!
- Express your gratitude and enthusiasm to start work! It’s time to start making a good impression, even a month before Day One. Write a letter that’s pleasing to the eyes (and heart), and start building bridges with your coworkers/superiors!
- Proofread your job offer acceptance email – and avoid any silly typos or mistakes. Let’s not die from embarrassment – because even if your supervisor forgets, you can be sure your brain won’t.
- Your email subject line should always express the gratitude waiting inside the mail itself. It’s really not about anything else other than telling your new boss how grateful you are to get the job. (In this economy, you should be REALLY grateful.)
- Use this chance to clarify important details of your first day, including reporting time and the name of your supervisor. This will reduce the chances of you getting first day anxiety and stumbling over the little details you should have ironed out long before.
Here’s the long-awaited job offer acceptance email template:
SUBJECT LINE: Thank you – Cayde Chan (Junior UX/UI Designer)
Hi <hiring manager>,
I’m writing to express my gratitude and appreciation for the chance to come aboard the <company name> team! I would be more than happy to accept the job offer and begin working on <stipulated start date>.
I really appreciate the time you took to interview me last month. It gave me a lot of insight into the culture at <company name>, and I’m excited to meet my new coworkers on my first day.
Please let me know who I will be reporting to. Thank you again for the great opportunity.
If you’re writing a formal letter in response to a job offer, remember the typical letter structure that goes like this:
[SUBJECT LINE] Job offer acceptance response letter
Dear <hiring manager>…
[MAIN BODY OF TEXT]
I’m writing to express my gratitude at <company name>’s job offer for the position of <role>. I am pleased to inform you that I will be accepting the opportunity – I look forward to growing alongside you and the team. …
You can download these two templates above here. Thank us later.
What are you waiting for, now? Go accept that job and start hustling!