[TEMPLATE] How to reject a job offer politely via email

If you’re genuinely scratching your head over how to reject a job offer over email, then this is probably cause for celebration. Why? Because you’re literally one step away from getting hired (and not having to worry about starving)! So if you’ve made it this far, pat yourself on the back – you’re about to have a taste of victory after a tough job search.

For those of you who’ve gotten more than one confirmed job offer, here’s how you can decide between them. More importantly, we’re going to help you with how to reject a job offer over email with a few handy templates.

Deciding between multiple job offers: factors to consider 

Before you learn how to reject a job offer, you need to figure out which offer is the one for you. Here are some factors to consider.

how to reject a job offer

1. Career value

Between multiple job offers, you might have to consider which opportunity is going to maximise your potential for growth and learning. Unless, of course, you’re thinking of staying in the same position and rank for the rest of your life!

Figure out which job offer packs the most career value for you, and whether your future boss is open to the idea of helping you move up the ladder towards your professional goals.

2. Money matters

We might have been singing “It’s not about the money!” furiously back when Jessie J first stepped into our lives, but let’s face it, people: money does matter, and money matters are valid.

Think about what really works best for you: a job that pays enough for you to get by (so you can do something you really love), or getting a little more than enough so you can get some savings going.

3. Ease of lifestyle

If you live in Pasir Ris, would you take a job that demands a thousand-year long commute to Jurong West? Don’t answer that – we know the answer is no.

The best job for you shouldn’t inconvenience you too much, and that includes determining the time you have to get out of bed. If you’re rising too early or commuting for far too long, then you might want to pick another job.

4. Company values

Animal lovers would hate to find themselves working for a company that tests its cosmetic products on lab animals. If you believe strongly in something (whether it’s work ethic-related or otherwise), the boss you work for should also have similar values, if not the rest of the organisation itself.

This is something that’s ultimately personal and subjective to the individual, so have a good think about what really matters to you – and what you’re willing to close one eye for.

Still need help on deciding between job offers? Check out our other article here for fresh graduates.

How to reject a job offer politely over email [TEMPLATES]

Now, the main event: the email templates you’ve been waiting for! Feel free to take any for yourself, and remember to tell your friends about it.

1. If you really like the company (and want to keep doors open)

Hi <hiring manager>,

Thank you so much for getting back to me! I’m really appreciative of the offer and the opportunity.

However, I’m unable to accept at this time as another opportunity opened up to me at around the same time. I will not be moving forward with <company name> at this time, though I would love to keep the door open for future opportunities.

Thank you for considering my application at all. I hope we will work together in the future.

Yours sincerely,
<your name>

2. When you feel lukewarm about the company

Hi <hiring manager>,

Thank you so much for getting back to me! I’m really appreciative of the offer and the opportunity.

However, I’m unable to accept at this time as another opportunity opened up to me at around the same time. I will not be moving forward with <company name> at this time as I intend to explore <other aspect of job not offered here>.

Thank you for considering my application. Perhaps we will work together in the future. Wishing you and your team all the best.

Yours sincerely,
<your name>

3. You’re 100% certain you don’t want to pursue future opportunities with them

Hi <hiring manager>,

Thank you so much for getting back to me! I’m really appreciative of the offer and the opportunity.

However, I’m unable to accept at this time as another opportunity opened up to me at around the same time. I will not be moving forward with <company name> at this time as I intend to explore <other aspect of job not offered here>.

Thank you for considering my application. Wishing your company all the best.

Yours sincerely,
<your name>

Now that you’re equipped with these email templates, it’s time to learn how to say no. Remember: saying no or turning someone down isn’t a personal attack. It’s purely business – so stop sweating and start forming that email response.

Still on the lookout for an awesome job opportunity? Hop on our platform and explore today!

If you liked this article, check out other relevant stories on our blog:

Sophia Lee

I used to freelance exclusively for Glints - now I'm a content marketing intern working furiously in the backdrop. Talk to me about writing any time! (Or we could have a serious discussion about video games and e-sports... that's cool too.) Find me on Instagram (@pxtrx)!

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