Having the chat with your boss and telling him that you are resigning from the company can be sometimes slightly awkward and uncomfortable. Whether or not you are leaving because you have better opportunities out there, or because the work environment is toxic, it is critical to resign from your job gracefully.
You do not want to burn bridges with your colleagues or boss even if you might not meet them again. It is a professional setting after all and leaving with a good impression is a must.
Here’s how to resign
Most of the time, your boss will be interested to know the reasons behind your resignation. As much as you want to, refrain from giving negative ones. Frame your story such that you do not air any dirty laundry or negative feelings. Leave those to late night banters with your bestfriends instead.
Here are some reasons for resignation to fall back on if you do not have a good one:
- “I decided to go back to school and further my studies”
No one can fault you if you plan to pursue your own personal aspirations, such as getting a master’s degree or maybe even a PhD. Your boss may even encourage you to resign so you get to resume full-time learning.
- “I am leaving because I want to make a career change and explore another new industry/environment”
This is great for those who have been working in the same company for years. Bosses understand that being stuck in the same environment can stifle your personal and professional growth. They will empathize with your need to challenge yourself for your career progression.
For those who are just one to two years in into the working world, you could inform your boss that you will like to get exposed to multiple work experiences and industries while you still can.
- “I need to leave because of personal circumstances”
This can include anything from financial reasons (perhaps, this company is not paying you as well as you would liked to be paid), personal reasons, family reasons and more. This is a broad and general statement. Prepare to get probed further if you use this as a reason for your resignation. Prepare some solid answers to let your boss see why you need to quit your job and get away from work responsibilities for awhile.
Now having gotten that out of the way, let’s move on to the real deal. Here are two sample resignation letter templates you could use, whether or not you are planning to further your studies, or opting for a change in your career path.
Template 1 – Resignation letter for further education
(Date of letter)
I am writing to inform you that I will be tendering my resignation from my employment as a (your position) in (company’s name). Therefore, I would like to give (period of notice required) notice, effective from today’s date. My last day of employment in (company’s name) will be on (your last date).
I am resigning from (company’s name) as I have decided to further pursue full-time studies to obtain my (name of educational certificate – Bachelors/Masters/PhD etc) in (subject you are planning to study) from (school’s name). While this was a difficult decision to make, I would like to obtain further education, which I believe would help me in my career progression in future.
I would like to thank you and the team for the unconditional support and guidance when I was in (company’s name). Being a (your position) at (company’s name) has exposed me to many opportunities and I have honed my (insert skill type) skills here. I believe that these skills will still be valuable to me when I am pursuing my further studies.
Please be reassured that I will assist you with the transition of my job and responsibilities to (your replacement’s name). Do let me know if there is any other help I can offer to make this a smooth process.
Once again, I would like to thank you for all your guidance and assistance during my stint in (company’s name). I hope to keep in touch in future. I wish (company’s name) and (your team/department name) all the best.
(Date of resignation)
Template 2 – Resignation letter for career change
(Date of letter)
Please accept this letter as a formal notice that I will be resigning as a (your position) in (company’s name). My last date will be on (last date). I will fulfill my (duration of notice period) notice period as required, effective from today’s date.
I am tendering my resignation at (company’s name) as I have decided to embark on a new trajectory in my career path. This was not an easy decision to made. However, after much consideration, I am ready to transition into a new role in a new environment. I will be working in (insert brief and general description on new company).
Thank you for all the guidance and opportunities you have provided me for the (duration of employment) during my employment in (company’s name). I am grateful for the projects I have taken on, and I cherish the professional relationships I had with you and the other colleagues in the team.
During this (duration of notice period), I will make sure that my work is complete and ready to be handed over to (replacement’s name). Please note that I will make my transition period as smooth as possible. I am also willing to assist (replacement’s name) with the roles and responsibilities prior to leaving.
I wish you and the company all the best.
(Date of resignation)
These templates are just a guideline. Do feel free to tweak it such that it will fit your circumstances. If you do want to write a resignation from scratch, check out this article so you know how you can structure your resignation letter. Also, writing the resignation letter is not THE END. There’s still the exit interview to deal with and the little farewell speech you would have to give to your colleagues to announce your resignation. This can be a little tricky to deal with, especially if it is your first time resigning. The tips we have over here may come in handy!