About the role

This role involves managing inventory and purchasing operations, including daily updates of inventory listings and records, monitoring stock levels, and coordinating with suppliers. You will assist in preparing purchase orders, sourcing quotations, and maintaining accurate records across purchasing and inventory functions. The role also includes providing backup support to the Customer Service team during staff leave.

Key responsibilities

Perform daily updates of inventory listings and inventory records in the system

Monitor stock levels and assist with inventory control and stock reconciliation

Assist in preparing purchase orders and coordinating purchases with suppliers

Source and follow up with suppliers for quotations, pricing, delivery schedules, and order status

Check purchase orders, delivery orders, invoices, and other related documents

Maintain accurate purchasing and inventory records

Assist with stock receiving, issuing, and documentation

Follow up on outstanding purchase orders and deliveries

Coordinate with the warehouse, accounts, and other departments on purchasing, inventory, and order-related matters

Provide backup support to the Customer Service team during staff leave, including taking customer orders and preparing Delivery Orders (DO)

About you

Minimum 1–2 years of relevant experience in purchasing, inventory, or administration is preferred

Basic knowledge of purchasing and inventory control procedures

Good computer skills, particularly Microsoft Excel and Microsoft Office

Experience with accounting/inventory software will be an advantage

Good organisational skills with attention to detail and accuracy

Able to work independently and follow up on tasks proactively

Good communication and coordination skills

Responsible, hardworking, and willing to learn

Willing to provide backup support for customer service duties when required