We are seeking a responsible and detail-oriented Purchasing and Admin Executive to support our daily operations. The role involves purchasing and stock control, coordination of service schedules, invoicing, and overseeing the maintenance of company equipment and vehicles. The ideal candidate should be organised, proactive and able to multitask effectively in a fast-paced environment.

Key Responsibilities

1. Purchasing & Stock Control

Manage procurement of materials, tools and equipment

Monitor inventory levels and ensure timely replenishment

Source and negotiate with suppliers to secure competitive pricing and quality

Maintain proper records of purchases and stock movements

2. Supplier Management

Liaise with suppliers on orders, pricing, delivery schedules and discrepancies

Build and maintain good working relationships with vendors

Evaluate supplier performance and cost efficiency

3. Service Coordination

Plan and coordinate schedules for routine fire protection maintenance servicing rendered by our technicians

Liaise with customers to confirm appointments and service timelines

Ensure service teams are deployed efficiently and on schedule

4. Invoicing & Documentation

Prepare and issue invoices promptly upon completion of servicing

Maintain accurate records of service reports and billing

Follow up on outstanding payments where required

5. Equipment & Vehicle Management

Oversee maintenance and servicing of in-house equipment

Coordinate servicing, inspection, and upkeep of company vehicles

Ensure all equipment and vehicles are in proper working condition and compliant with regulations

Requirements

Diploma or equivalent in Business Administration or related field

Minimum 2 years of relevant administrative experience

Strong organisational and multitasking skills

Good communication and negotiation skills

Proficient in Microsoft Office

Ability to work independently and as part of a team

5 days work week