The Project Administrator plays a crucial role in ensuring the smooth execution of projects by managing daily operational and administrative tasks. The primary focus of this role is to maintain optimal team utilization through scheduling, monitor project timelines, and act as the central administrator for our project management platform, ClickUp. Additionally, this role serves as a key communication bridge, coordinating seamlessly across internal departments and handling professional correspondence with external clients to ensure alignment and timely project delivery.

Key Responsibilities:

·         “ClickUp” Platform Administration & Maintenance

Workspace Management, Status Tracking & Updates, Workflow Optimization and Conduct regular audit of Clickup boards

·         Schedule & Resource Management

Team Scheduling, Calendar Alignment, Timeline Monitoring ; identifying potential delays and flagging resource constraints to the project manager

·         Cross-Department & Client Communication

Client Correspondence, Internal Coordination, Meeting Coordination & Documentation. Follow-Up proactively via email and messaging channels with both internal stakeholders and clients to ensure outstanding deliverables and approvals are obtained

·         Project Documentation & Reporting   

Weekly Status reporting, Manage centralised project documentation ensuring links to relevant files, contracts or specifications are attached to Clickup task 

Requirements:

Technical Skills

·         Project Management Software: Hands-on experience using ClickUp (managing views, custom fields, dependencies, and Dashboards) or similar project tools (Asana, Trello, Monday.com).

·         Communication & Productivity Tools: Proficiency in professional email platforms (Outlook) and MS Office Suite (Excel, Word, Teams).

Soft Skills & Competencies

·         Professional Communication: Excellent written and verbal communication skills, with the ability to articulate technical or logistical updates clearly and politely to clients and senior staff.

·         Meticulous Attention to Detail: Exceptional organizational skills with an ability to spot scheduling overlaps or missing task details instantly.

·         Relationship Management: A diplomatic and collaborative approach to managing relationships across different departments and with client stakeholders.