Job Summary

We are seeking a meticulous and proactive Procurement Executive / Purchasing Assistant to manage sourcing, tendering, negotiation, and purchasing activities. You will ensure timely procurement of materials and services, maintain strong supplier relationships, and support overall operational efficiency.

Key Responsibilities

Support the full spectrum of procurement activities — sourcing, quotation, negotiation, order placement, and delivery coordination.

Ensure all purchases comply with user specifications and company policies.

Negotiate with suppliers and vendors for optimal pricing, payment terms, and timely delivery.

Expedite orders and monitor deliveries to meet project timelines.

Maintain accurate procurement records, pricing data, and documentation.

Liaise with suppliers on product quality issues, claims, and replacements.

Coordinate with logistics and finance teams on delivery and payment matters.

Collaborate with project, sales, and procurement teams to support operational needs.

Evaluate and manage supplier performance based on quality, cost, and reliability.

Conduct market research to identify new suppliers and stay updated on market trends.

Ensure compliance with internal procurement policies and procedures.

Perform any other duties as assigned by the immediate superior or management.

Job Requirements

Diploma or Degree in Business, Supply Chain, or related discipline.

Minimum 2 years of relevant experience in procurement or purchasing.

Knowledge of local and overseas material and equipment sources.

Proficient in MS Office (Word, Excel, PowerPoint).

Strong negotiation, communication, and interpersonal skills.

Detail-oriented, organized, and able to manage multiple tasks effectively.

Bilingual in English and Mandarin to liaise with Mandarin-speaking suppliers.

Proactive, independent, and a strong team player with a positive attitude.