Office & Facilities Management

•      Oversee the overall upkeep and maintenance of the office premises, including common areas, meeting rooms, and storage spaces

•      Liaise with building management, landlord, and relevant authorities (e.g. URA, BCA, HDB) on tenancy, permits, and compliance matters

•      Coordinate with contractors and vendors for repairs, renovations, pest control, air-conditioning servicing, and general maintenance

•      Manage office access, keys, and security passes systems

•      Ensure the office meets workplace health and safety (WSH) standards under MOM guidelines

•      Monitor and replenish office supplies, pantry items, and stationery inventory

•      Oversee proper waste disposal, recycling practices, and cleanliness standards

2.2 Administrative Support

•      Manage and maintain filing systems (physical and digital), ensuring documents are properly archived and easily retrievable

•      Handle incoming and outgoing correspondence, including mail, courier services, and email management

•      Prepare and format official documents, letters, memos, reports, and presentations

•      Schedule and coordinate meetings, appointments, and internal events; manage calendars for senior staff

•      Maintain and update company registers, databases, and contact lists

•      Support onboarding of new employees, including workstation setup, access passes, IT coordination