Position Summary

The position holder will be responsible for all office administration related to the efficient and effective management of the Regional Head Office of Samsonite Brands Pte Ltd. This includes providing logistical and practical support for all employees and visitors to the office. Set up and coordination of business and management meetings is a key element of this role which also provides a central point for the safety and wellbeing of employees.

The position holder will be pivotal to engagement with employees through the coordination and driving of Culture and Inclusion activities in conjunction with the HR Department.

This position will report to Senior Director, Human Resources & Administration, Asia Pacific & Middle East.

Major Responsibilities

Admin Management

Review and update the existing HR & Administration Policy and Procedures.

Proactive to upgrade and improve the office admin services.

Physical Office

To ensure proper office set up, tidiness and cleanness.

Set up and maintain seating plans, tidiness and maintenance of office.

Allocate seats to new staff.

As required coordinate office renovation, fixture and fittings maintenance and repair

Liaise with Office Management and related vendors.

Work on solutions for storage area, warehouse, sample placement and donation events

Reception / Office Workflow

Oversee the secure traffic in and out of the office.

Ensure that electronic access is monitored and access technology is operational.

Maintain the smooth operation of all workflows related to inward and outbound mail/ parcels providing prompt courier service as required.

Logistic support to Business Meetings

To support logistics for major meetings held in RHQ office, room setting, catering, coffee and tea breaks

Assist with Travel, Flights & hotel bookings

Liaise closely with the agreed Travel Agency, overseeing quality control of that service

Business and HR Support Services

Assist in bulk printing and deliveries for business units.

Lead or assist as appropriate, staff events - annual dinner, Christmas Party and sample sales / donation events. 

Coordinate CSR events in conjunction with HR.

Office equipment

Work closely with IT on printers, fax, telephone, access system, etc. and advise the best practices of the equipment

Maintain the records of office assets and maintenance period.

Calendar Management, Snr Director HR & Admin, APAC & ME

Organize, handle confidential meetings & calendar for Senior Director, HR&Admin, APAC & ME

Support HR & Admin Function on organizing & management of Annual Regional HR Meetings

Job Requirements

Education

Tertiary education [Minimum - Diploma in Business Administration]

Experience Requirements

5 years relevant experience in Office Administration and Management  

10 years of general working experience in large Organizations / MNCs

Mobility/Travel

Nil

Computer Skills

Proficient knowledge in MS Word, Excel, Powerpoint, SAP

Language

Proficiency in English

Able to read, write and speak in Mandarin is an advantage due to exposure to China market

Samsonite is an equal opportunity employer and welcomes applications from all qualified candidates without consideration of age, race, religion, gender, sexual orientation, disability, marital status or family situation. We actively cultivate a diverse workforce and promote inclusion in our workplaces. We hire based on merit and believe in selecting the best candidate for the job. People from all backgrounds, including those with special needs, are encouraged to apply.

All information provided by candidates will be used solely for recruitment purposes. Unsuccessful applications will be destroyed upon completion of the recruitment process.