Job Responsibilities

1. Payroll & HR Systems

Process monthly payroll accurately and on time using payroll systems.

Handle payroll matters including overtime, allowances, deductions, and adjustments.

Prepare and submit statutory contributions (EPF, SOCSO, EIS, PCB).

Manage payroll records and respond to employee payroll queries.

MUST be capable of using INFOTECH

2. Recruitment

Manage the full recruitment lifecycle, including job postings, resume screening, interview coordination, selection, and onboarding.

Maintain accurate candidate records and update HR databases accordingly.

Ensure timely and professional communication with candidates and hiring managers throughout the recruitment process.

3. Compensation & Benefits

Administer staff compensation and benefits including insurance, leave entitlement, allowances, and staff benefits and etc.

Maintain up-to-date compensation & benefits records.

Assist in benefits enrollment, changes, and termination.

Prepare reports related to compensation and benefits when required.

4. Staff Events & Engagement

Assist in planning and coordinating staff events such as annual dinner, team activities, and company events.

Handle event logistics, coordination, and administrative support.

Support employee engagement initiatives.

5. Employee Training

Coordinate employee training programs and schedules.

Track training attendance and maintain training records.

Assist in training administration and related documentation.

Support management in training-related reporting.

6. General HR & Administrative Support

Assist with HR communications, documentation, reporting, and internal announcements.

Prepare and issue HR correspondence including letters, employment verification letters, promotion letters, and other official documents.

Ensure compliance with company policies, labor laws, and statutory requirements.

Provide support to front desk and reception operations when required.

Maintain accurate records and tracking of company assets issued to employees, including laptops, desktops, hard drives, passwords, access cards, and keys.

Coordinate staff uniform issuance, replacement, and maintenance.

Track inventory levels and arrange orders as required.

Ad-hoc Task Assigned by Management.

Qualifications & Skills

Diploma or Bachelor’s degree in Human Resources, Business Administration, or related field.

1–3 years of experience in HR or administrative support, preferably with exposure to recruitment and benefits administration.

Strong organizational, multitasking, and time-management skills.

Excellent communication and interpersonal skills.

Proficient in Microsoft Office and INFOTECH systems

High level of confidentiality, integrity, and professionalism.

Familiarity with HR processes, company asset management, and staff appraisal procedures is an advantage.