The HR & Admin Assistant will support the HR & Admin Manager in a wide range of human resource and administrative functions, playing an important role in ensuring smooth HR operations and providing efficient support to both employees and business needs. This role requires someone who is independent, meticulous, and able to work in a fast-paced environment with tight deadlines, while maintaining a strong service excellence mindset.

Key Responsibilities

Human Resources & Payroll Support

Maintain and regularly update employee records, personnel files, and HR databases accurately

Support end-to-end onboarding processes, including workstation setup, stationery, uniforms, and PPE (where applicable)

Assist in work pass applications, renewals, and cancellations

Post and maintain job advertisements across relevant recruitment platforms

Coordinate training activities, including course registration, approvals, scheduling, post-training evaluation, and record maintenance

Assist in monthly payroll processing, including data preparation, verification of attendance/claims, and ensuring timely and accurate payroll submission

Administer insurance claims processing (submission, follow-up, and coordination with insurers)

Administrative & Office Support

Coordinate meetings, company events, and other staff engagement activities

Manage office maintenance and housekeeping, including copiers, air-conditioners, water dispensers, and related equipment

Provide general administrative support and perform ad-hoc duties as assigned by the Manager

Job Requirements

Minimum Qualifications

Diploma in Human Resource Management or equivalent

1 year of HR-related experience preferred

Skills & Competencies

Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Knowledge of Unit4 Prosoft HRMS will be an advantage

Good understanding of the Singapore Employment Act and local labour regulations preferred

Experience in payroll processing will be an advantage

Highly organised, meticulous, and able to work independently

Proactive with strong initiative and a sense of urgency

Able to perform under pressure in a fast-paced environment

Strong interpersonal and communication skills, with a service-oriented mindset