Key Responsibilities:

Preparing Letter of Offer, Lease Agreement and other related documents, standard letters and memos

Processing lease documentation and ensure all information updated into lease database (Yardi Voyager/Deal Manager) is accurate and filed appropriately.

Create and update data into Yardi system.

Verifying approved lease terms of the leases

Tracking and coordinating timely execution of leases and other legal documentation

Tracking ongoing working documentation in progress to ensure timely execution and processing

Coordinating the stamping of leases with various parties

Maintaining ongoing filing of legal notifications, leases, surveyed floor plans etc. to the actual lease files (email and hard copies)

Maintaining accurate lease and tenant contacts database information, floor plans and other lease documentation

Preparation of leasing reports and updating of rent roll for submission on a monthly basis (or when required)

Following up with retail tenants on GTO submissions on monthly basis and verification of monthly/yearly sales numbers

Providing assistance in preparing materials, compiling statistical information, and other special projects when required

Seek approval and process lease related invoices.

Contact point for property tax matters with relevant government authorities (property tax assessment and unit numbering)

Oversee and ensure that billing (together with finance) and other financial transactions (such as agency fees, refund of security deposit, tenancy arrears) are followed up in a timely manner

Work closely with property management team to ensure smooth transition from leasing to property management team

Send internal memos on updates of tenants movements and updates

Any other ad-hoc duties as assigned

Requirements:

Degree in Marketing, Business Administration, Real Estate, or a related field of study

Min 2 years of experience in real estate lease administrative function for commercial properties (Grade A)

Proficient in lease administration process and know hows

Proficiency in MS Office applications and Yardi Voyager/Deals

Experience with contract review and negotiation

Ability to multi-task and manage multiple priorities simultaneously

Good team player with great interpersonal and communication skill

Well organized and detail oriented

Able to work independently with minimal supervision, maintaining confidentiality and professionalism