JOB SUMMARY

The Executive (HR & Admin) will assist the Manager in overseeing HR activities including training administration, recruitment and selection, staff benefits, performance management, foreign staff work pass application & renewal and the general HR administrative functions of SCH.

JOB SCOPE

1. Recruitment & Onboarding

Prepare Letters of Appointment and coordinate onboarding processes.

Arrange onboarding medical check-ups, conduct staff orientation, and request for access cards, email accounts, and ECCareSuite accounts from IT.

Handle work pass applications and renewals for all foreign staff.

Purchase Security Bonds through insurance company as required

Follow through the whole process for Work Pass Applications.

2. Staff Offboarding & Clearance

Ensure exit clearance procedures are completed.

Process cancellation of staff email accounts, ECCareSuite accounts, and access cards.

Handle foreign staff work pass cancellations.

3. Training & Development

Oversee the entire training process, from registration to training grant applications.

4. Employee Records & Administration

Maintain and update the employee database and personnel files promptly.

Handle daily HR administration, including recruitment support, selection, and employee grievances.

Administer staff welfare, incentives, and benefits

Arrange 6-monthly medical checks for work pass holders.

Manage and oversee the on-site staff dormitory.

5. Compliance & Reporting

Ensure compliance with SCH rules, regulations, and MOM guidelines.

Submit levy waiver applications to MOM when necessary.

Prepare and submit monthly statistical reports and MOM surveys.

Submit WICA insurance claims when necessary

6. Policy & Process Improvement

Assist the Manager in reviewing, updating, and implementing HR and Admin policies or programmes.

Perform any other duties as assigned by the Manager, HR & Admin

JOB REQUIREMENTS

A)     EDUCATIONAL, TRAINING AND EXPERIENCE

·       Diploma in Human Resource Management or other-related field

·       At least 2 years of experience in Human Resource

B)     OTHERS

·       Basic understanding of employment laws and HR policies

·       Familiar with recruitment processes and HR documentation

·       Knowledge of using HRIS systems is an advantage

·       Ability to maintain HR records and handle confidential information

·       Proficient in Microsoft Office (Word, Excel, PowerPoint)

·       Able to prepare HR reports and track HR data

·       Good communication Skills

·       Strong written and verbal communication

·       Ability to address employee queries professionally

·       Good interpersonal skills and customer service mindset

PERSONAL ATTRIBUTES

·       Detail-oriented and organised

·       Team player with positive working attitude

·       Responsible and able to maintain confidentiality

·       Proactive and willing to learn

·       Able to manage time and work on multiple tasks