Job Description

Check timecard against Info-tech clocking and ensure absent days are not given hours by the supervisors.

Update and ensure accuracy of infotech database (eg. new join, cancellation, Home Leave records, basic salary, wp expiry dates, csoc expiry dates, passport expiry dates & etc).

Enforce strict controls on advances/ loans—record, prepare bank file and recover fully.

Ensure allowance and deductions are reflected in the payroll.

Finalize data entries of payroll hours by the 5th; submit bank files by the 6th or latest 7th.

Resolve bounced payments quickly.

Finalise cash salary amount and coordinate to get the cash ready by the 8th.

Keep the HR team & HOD informed of any payroll queries and respond to workers/ supervisors within 2 working days.

Submit job costing reports by the 10th.

Issue payslips by the 14th.

Check and tally balance of loan to workers against records of Finance Department on a monthly basis.

Prepare and ensure original vouchers, loan agreements, payslips of cash salary, and etc are signed, returned, and scanned to server.

Keep track of salary advances and giro transfers in Excel in a timely manner.

Update and ensure accuracy of the increment excel in a timely manner.

Prepare for settlement of salary, IR21 tax clearance, salary payment (including bank files for approver) for Home Leave Workers/ Resigned Workers and update in Excel in a timely manner.

Check and submit yearly Employment Income IR8A.

Prepare the required documents and respond to queries raised by the Finance auditor.

Apply for levy waiver.

Support ad-hoc tasks (e.g., Provide name list and payroll information for top management/ surveys/ policy renewals/ submissions).

Apply for bank accounts and distribute ATM cards in return with workers’ acknowledgements.

Monitor passport and CSOC expiry dates, arrange timely renewals, and register workers for CSOC classes as needed.

Maintain petty cash records.

Reply to WhatsApp messages promptly.

Requirements：

Available to start immediately

Knowledge with Infotech Payroll & TMS modules is an advantage

Detail-oriented, proactive, and patient

Consistently have the passion to improve your work procedures and bring up to the team for discussion

Problem-solving and flexible thinking

Clear communication across all levels

Responsible team player—plan leave to avoid payroll timelines