We are seeking a proactive and detail-oriented Administrator to provide administrative support while coordinating logistics and purchasing activities. The successful candidate will be responsible for managing procurement processes, supporting order fulfillment, coordinating with internal departments, and ensuring smooth day-to-day office operations.

Responsibilities

Manage phone calls and email enquiries professionally and promptly.

Attending to office visitors.

Maintain organised filing systems, both digital and physical.

Processing of Purchase Requisitions and issuance of Purchase Orders.

Booking of Customers’ Purchase Orders and coordinate with Finance team for invoicing.

Responsible for coordinating shipping, receiving deliveries, conducting stock checks, documenting records, and storing inventory.

Ensure outgoing and incoming shipments are completed on time, within budget and to the exact location.

Prepare shipping documents (eg. Airway bills, bills of landing, purchase orders, delivery orders, certificate of beneficiary, etc)

Familiar with shipping incoterms and apply them accurately as required.

Update, monitor and generate regular reports related to administrative and logistics operations.

Liaise and negotiate with vendors, suppliers and contractors to ensure service quality and cost efficiency.

Collaborate and communicate effectively with other departments and regional offices.

Requirements

Diploma or Degree in Business Administration, Logistics, Procurement or equivalent.

At least 2-3 years of relevant experience in logistics, procurement and purchasing.

Excellent verbal and written communication skills.

Strong time-management and multitasking abilities.

Meticulous, detail-oriented and able to work independently.

Effective negotiation skills.

Proficient in MS Office Skills (Word, Excel and PowerPoint).

Singaporeans preferred