Company Overview

China Southern Airlines Company Limited is a leading state-owned airline headquartered in Guangzhou, operating extensive domestic and international routes with a modern fleet. Known for safety, customer service, and innovation, it features a blue vertical tail fin adorned with a vibrant red kapok flower logo.

Responsibilities

Manage daily administrative operations to support management and ensure clear communication and execution of company directives

Prepare, receive, distribute, maintain, and archive company documents, contracts, correspondence, and official records accurately

Organize meetings by scheduling, preparing materials, and drafting meeting minutes and reports to facilitate decision-making

Screen candidates, coordinate onboarding, manage work pass applications, and arrange insurance to support recruitment processes

Oversee office assets and supplies to maintain efficient office administration and resource availability

Translate and proofread documents, correspondence, contracts, and speeches in English and Chinese to ensure accuracy and clarity

Provide interpretation support during meetings and business discussions to enable effective communication

Liaise with local government agencies and external organizations to handle administrative matters and ensure compliance

Review administrative invoices, collect supporting documents, and process reimbursements and payments promptly

Execute additional duties and assignments as directed by the company and management to support operational needs

Requirements

Bachelor’s degree or equivalent, preferably in Business Administration, English, Translation, Human Resources, Accounting, or related fields

Excellent bilingual proficiency in English and Chinese (spoken and written) with strong translation and communication skills to prepare business correspondence and liaise with Chinese-speaking counterparts

Familiarity with Singapore regulations and procedures related to work passes, immigration, and residency matters is advantageous

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and common office tools to support administrative tasks