Sincere Culinary is seeking a motivated, responsible, and detail-oriented Administrative Assistant to join our dynamic team. The successful candidate will support smooth day-to-day operations by handling invoicing, inventory coordination, and general administrative duties.

Responsibilities

Prepare and process invoices, delivery orders, quotations, purchase orders, and related documents accurately and promptly.

Liaise with customers, suppliers, and internal departments on invoicing, purchasing, and operational matters.

Handle administrative coordination and data entry duties.

Coordinate inventory movements to support smooth operational workflow.

Ensure all inventory transactions are completed on time and maintain stock accuracy.

Maintain proper inventory records, stock movements, and traceability documentation.

Maintain accurate records, reports, and documentation in compliance with company and regulatory requirements.

Ensure proper filing and documentation for HACCP, halal certification, internal audits, and external audit purposes.

Handle pest control coordination and maintain related records and documentation.

Support daily operational and administrative activities as assigned.

Perform other administrative and operational duties assigned by management.

Requirements

Minimum GCE ‘N’ / ‘O’ Level or equivalent qualification.

Prior experience in invoicing, purchasing, administration, or inventory coordination will be an added advantage.

Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.

Good time management skills with the ability to multitask and prioritize assignments effectively in a fast-paced environment.

Responsible, organized, and able to work independently with minimal supervision.

Positive working attitude with strong sense of responsibility, initiative, and willingness to take ownership of assigned duties.

Possess good work ethics and strong attention to detail.

What We Offer

Benefits & Incentives:

Opportunities for career development and professional growth within the organization.

Supportive, collaborative, and performance-driven work environment.

Participation in team-building activities and company social events.

Staff discounts on selected culinary products.

Competitive salary package commensurate with qualifications, skills, and relevant experience.