Job Description & Requirements

Duties & Responsibilities

Provide general administrative support to ensure smooth departmental operations.

Perform data entry duties, filing and maintain accurate records and documentation.

Assist in preparing documents and liaise with relevant departments to ensure efficient and seamless service delivery to clients.

Answer phone calls and respond to emails professionally

Compile and verify data summary (e.g. order amounts, discount rates, etc.), to ensure accuracy in generating bills receivable and final billing before dissemination to clients, when required.

Coordinate meetings, appointments, and schedules

Liaise with vendors, clients, and internal staff when required

Assist in preparing documentation for audits and inspections.

Undertake any other ad-hoc duties as assigned.

Required competencies and certifications

Proficient in MS Office applications, especially MS Excel and Word, to perform data management and documentation tasks effectively

Strong communication, negotiation, and coordination skills to interact with clients and internal departments clearly and professionally

Ability to work independently and as part of a team with minimal supervision to meet deadlines and manage multiple tasks

Detail-oriented and meticulous in handling data and documentation to maintain accuracy and compliance

Resilient and able to perform well under pressure in a fast-paced work environment

Preferred competencies and qualifications

Possess at least a GCE 'N' / 'O' Level qualification or equivalent

Demonstrate resourcefulness, proactivity, and a positive attitude when addressing work challenges

Comfortable working with staff at all levels, including Managers and Directors

Prior administrative experience will be an advantage

Other Information

5-day work week, Monday to Friday, 8:00 a.m. to 5:30 p.m.

Able to work in the West region of Singapore.