1. Office & Facilities Management
2. Administrative Operations
3. Management Support
4. Staff & Resource Coordination
5. External Liaison & Communication
6. Budget & Cost Control
7. Compliance & Risk Management

Oversee day-to-day office administration and operations

Manage office facilities, including buildings, common areas, equipment, dormitories, and open spaces (if applicable)

Liaise with landlords, property management companies, vendors, and service providers

Ensure office premises comply with safety, cleanliness, and regulatory standards

Develop and implement administrative policies, procedures, and systems

Maintain proper documentation, filing systems, and company records

Handle procurement of office supplies and assets; monitor inventory

Manage contracts, service agreements, and renewals

Provide administrative and logistical support to senior management / directors

Coordinate meetings, schedules, and internal communications

Assist management in handling confidential and sensitive matters

Supervise and guide administrative staff (if applicable)

Coordinate company accommodation, transportation, and staff facilities

Support onboarding and offboarding logistics in coordination with HR

Act as the main point of contact for external parties (vendors, authorities, building management)

Handle correspondence with government agencies when required (e.g. MOM, town councils, service providers)

Prepare and manage the administration budget

Monitor expenses and implement cost-control measures

Review vendor quotations and recommend cost-effective solutions

Ensure compliance with company policies and applicable regulations

Identify administrative risks and propose preventive measures

Support internal audits and management reviews when required