About the role

Are you passionate about creating order, supporting teams, and keeping operations running smoothly? We are looking for a versatile, proactive and tech-comfortable Admin Executive who believe in the power of organization, efficiency, and collaboration. This role is perfect for individuals who thrive on making workplaces more productive — ensuring that schedules, documents, and communications flow seamlessly so everyone can focus on doing their best work.

As an Admin& Operations Executive, you’ll be the backbone of the office — coordinating tasks, managing records, and providing essential support across departments. Your work will help foster a professional, well-structured environment where colleagues feel empowered and projects move forward without a hitch.

About the company
Officially opened in April 2026, Mokara Gymnastics Academy will be Singapore’s largest gymnastics facility – a 20 000 square foot, state-of-the-art training space located in Perennial Business City, just a 3-minute walk from Jurong East MRT Station.

Led by internationally certified coaches, we offer fun, structured programmes that build confidence, coordination and teamwork through movement and play. 

Responsibilities

Office Administration

Manage correspondence, emails, and phone calls.

Maintain digital and physical filing systems.

Schedule and coordinate meetings, appointments and travel arrangements.

Provide general support to management and staff to keep operations efficient.

Documentation & Reporting

Assist in preparing reports, presentations and internal documentation.

Record meeting minutes and track follow-ups.

Maintain internal databases and ensure timely updates.

Team Support

Provide logistical and administrative support to managers and staff.

Coordinate logistics for training sessions, workshops, and company events.

Liaise with vendors and partners for service delivery and orders.

Support planning and execution of company events and trainings.

Finance & Procurement Assistance

Process invoices, expense claims and purchase orders.

Track inventory and reorder supplies when needed.

Technical Support

Set up email, shared folders and calendar access for new hires.

Coordinate and test CCTV and AV displays (TVs, digital signage, clocks)

Troubleshoot simple tech issues or coordinate with external IT support.

Requirements

Diploma or Bachelor’s degree in Business Administration or related field (preferred but not mandatory)

2 years of experience in an administrative or office support role is an advantage

Strong organizational and multitasking skills with keen attention to detail

Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other office tools

Excellent communication skills — both written and verbal

Ability to work independently as well as part of a team

Positive attitude, adaptability, and a willingness to learn

Ability to maintain confidentiality and handle sensitive information.