Key Responsibilities

General Administrative Duties:

Attend to incoming calls, visitors, and general enquiries

Handle incoming mails/documents, including stamping, sorting, and distribution to relevant departments

Monitor and replenish stationery, pantry, office supplies, and printing materials

Liaise with vendors on office maintenance matters such as printers, air-conditioning, phone systems, and water dispensers

Maintain proper filing, records, data entry, and document control

Support scheduling, internal coordination, and company administrative matters

Assist in organizing company events and staff activities

IT & Office Support:

Provide basic day-to-day IT support for office staff

Coordinate with external IT vendors on account setup, password resets, email forwarding, and troubleshooting

Maintain records for laptops, desktops, and office IT equipment

Assign and set up devices for new employees

Assist staff with basic hardware, software, printer, and connectivity issues

Manage and coordinate OneDrive access permissions together with project teams and relevant departments

Support project teams on shared folder access, document synchronization, and file-sharing coordination

Check and process monthly IT-related invoices

Vehicle & Equipment Coordination:

Coordinate rental vehicles/equipment with suppliers and verify monthly invoices

Monitor insurance and road tax renewals for company vehicles and equipment

Apply and manage Shell cards, parking applications, and GPS coordination

Prepare monthly vehicle usage and fuel reports

Telecommunication & Utilities Coordination:

Process mobile line and internet service invoices (Singtel, M1, StarHub, Circle Life, etc.)

Coordinate WiFi setup/termination for project sites

Assist project teams with internet and connectivity issues

Prepare utility-related documentation and coordinate account applications/terminations

Ad-hoc Duties

Perform any other administrative duties assigned by Management from time to time

Requirements

Minimum GCE ‘N’ / ‘O’ Level, Diploma, or equivalent qualification

Proficient in Microsoft Office applications (Word, Excel, Outlook)

Basic knowledge of IT hardware, software, printers, networking, and OneDrive/SharePoint systems will be an advantage

Good communication and coordination skills

Responsible, organized, and able to multitask

Able to work independently and in a team environment

Prior experience in construction industry will be an added advantages