Job description for Social Admin Intern at Hakuhodo Group Vietnam
Job Summary
The Social Media Intern will be responsible for supporting administrative activities and managing paperwork related to Social Media projects. This position ensures smooth connections between departments and supports the activities of the Social Media team.
Job Responsibility
Financing
- Assist in preparing acceptance documents including contracts, acceptance minutes, invoices, and payment requests.
- Support the Social team in collecting service acceptance information and coordinating invoice issuance timelines with KOLs/suppliers.
- Help monitor the payment process with the accounting team to ensure KOLs/suppliers are paid on time per contract terms.
Contract
- Support the content of new contracts before signing with customers/partners.
- Continuously monitor the status of new contracts.
- Update contract information into the general management file.
Paperwork Supporting
- Assist the team in ensuring complete documents for printing.
- Submit documents for signing & stamping.
- Scan contracts and arrange to store documents in a reasonable and easy-to-find manner.
- Manage express delivery: send documents to customers/partners & ensure documents are delivered to the correct place.
Required Skills/ Abilities
- Strong ownership, time management, and quick action.
- Problem-solving, logical & critical thinking.
- English: able to read and understand (related to reviewing contracts, emails from clients).
- Able to work under tight deadlines in a fast-paced environment.
- MS Office: Outlook, Word, Excel, PowerPoint.
Experience and Education
- No prior experience required - we will train you! Any experience in an administrative or document management role is a plus.
- Bachelor's Degree in Economics, Law, or related fields.
Benefits
- Internship allowance: 3.000.000 VND/month.
- Working in a dynamic, friendly, and supportive environment.
- Growing business.
- Parking allowance.
- Join Happy Hour Party each month.
- Computer, stationery, other working tools, etc. will be provided.
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