Senior Administrative Clerk

Asia Partners IFBD Limited is a premier sports intellectual property (IP) branding and management firm based in Hong Kong. We specialize in acquiring, scaling, and managing global and regional sports assets, driving commercial monetization through high-value corporate sponsorships, elite brand collaborations, official merchandise licensing, and premium content networks.

As part of our aggressive global expansion strategy, we are establishing our operations in Indonesia. This localized market footprint aims to architect next-generation digital media assets, launch premium tournaments, and secure strategic partnerships with top-tier athletic institutions—including the Football Association of Indonesia (PSSI), FIFA Indonesia, and groundbreaking local movements like Fullball Indonesia. We are building an agile, high-performance team in Jakarta to revolutionize the commercial sports entertainment landscape in Southeast Asia.

Job Description: Senior Administrative Clerk

Reporting To: Office Manager

Position Overview: Lock down the data foundations of our regional expansion. You will bring absolute structural order, numerical accuracy, and meticulous file tracking to our corporate document control and transactional registries.

Core Responsibilities:

• Meticulous Document Control: Process, tag, categorize, and archive every physical and digital corporate file, commercial invoice, vendor receipt, and legal license document with flawless data integrity.
• Financial Tracking & Petty Cash: Oversee the daily allocation, audit logging, and balancing of local office petty cash expenditures. Prepare zero-error monthly transactional expense summaries for Hong Kong HQ compliance review.
• Bilingual Business Writing: Draft high-level, corporate-grade bilingual formal correspondence, internal board memos, structural notices, and official letters to government ministries.
• The Secure Registry Asset: Manage the master scheduling registries, meeting room logs, and secure database directories for our high-value sports IP contracts and corporate assets.

Tech Stack & Systems Mastery

• Data Systems: Expert-level mastery of Microsoft Excel (VLOOKUP, Pivot Tables, Advanced Formulas) and/or Google Sheets.
• Digital Filing Architectures: Advanced structuring within Dropbox Business, OneDrive, and SharePoint.
• Administrative Tools: Adobe Acrobat Pro for secure document processing, digital signatures, and metadata tags.

Performance Drivers & What Success Looks Like

• Quarterly Win: Securing a 100% clean record on internal administrative data audits, with zero misplaced files or undocumented transactions.
• Velocity: Processing everyday business expense allocations and incoming document catalogs within a standard 24-hour window.
• Accuracy: Maintaining a zero-error record across all financial transactional logs and ledger entries.

Requirements & DNA:

• 3–5 years of precise experience in corporate data entry, senior clerk positions, or highly structured business administration environments.
• Highly systemic mind with a natural passion for structural filing, numerical clean sheets, and administrative order.
• Flawless data accuracy instincts and total reliability with confidential records.