Job description for Purchasing Staff at Warung Local
Key Responsibilities:
- Manage and maintain complete Purchasing administration, including Purchase Orders (PO), invoices, and supporting documents.
- Verify Supplier invoices against PO and related documents before submitting them for payment processing.
- Coordinate and follow up with the Accounting team regarding Supplier payment processes and outstanding payments.
- Monitor orders from Outlets and follow up with Suppliers regarding product availability, fulfillment, and delivery schedules.
- Monitor the Purchasing process from PO creation through payment, and follow up on any outstanding or incomplete processes.
- Review and verify orders from the Inventory Control & Procurement Officer before proceeding to the next process.
- Coordinate with Suppliers regarding pricing, availability, delivery, product fulfillment, and any purchasing issues.
- Assist in preparing monthly Purchasing reports.
- Maintain accurate, organized, and easily traceable Purchasing records and documentation.
- Support day-to-day Purchasing activities to ensure timely, efficient, and smooth procurement operations.
About you:
- Minimum 1–2 years of experience in Purchasing, Procurement, or a related position.
- Experience in F&B, Hospitality, Restaurant, or Retail industry is highly preferred.
- Good understanding of Purchasing and procurement processes, including PO, invoice verification, Supplier coordination, delivery, and payment flow.
- Proficient in Microsoft Office, especially Microsoft Excel.
- Strong administrative skills with excellent attention to detail and accuracy.
- Good communication, coordination, and follow-up skills.
- Able to communicate and maintain good relationships with Suppliers and internal departments.
- Strong organizational and time-management skills with the ability to handle multiple orders and priorities.
- Proactive, responsible, detail-oriented, and able to work independently as well as part of a team.
- Placement at Kerobokan Kaja, Badung, Bali.
