Project Assistant (Fresher/ Intern)

About the Role

We are looking for an Intern/Fresher - Project Coordinator to support our Project Development Team. You’ll help maintain project schedules, track timelines, coordinate communication with stakeholders, and monitor progress against key milestones. You’ll also turn project data into clear insights, update trackers and dashboards, and help keep workflows organized and running smoothly. This role plays a key part in ensuring projects move forward with consistency and high-quality execution.

This position offers significant professional growth for a proactive and growth-minded professional eager to contribute to the operational success of a fast-paced environment.

Key Responsibilities

1. Project Coordination

• Support the Director in planning, coordinating, and tracking multiple projects simultaneously.
• Prepare project timelines, task lists, and progress updates.
• Monitor deadlines, proactively follow up with stakeholders, and ensure projects stay on schedule.
• Coordinate with internal teams and external partners to resolve issues and keep projects moving forward.

2. Research, Reporting & Business Support

• Conduct market and business research to support strategic decision-making.
• Gather, organize, and analyze information from multiple sources.
• Prepare reports, dashboards, presentations, and business documents.
• Translate data into actionable insights and recommendations.

3. Agency & External Partner Management

• Serve as the primary point of contact for agencies, consultants, and external partners.
• Coordinate meetings, prepare materials, and facilitate communication.
• Take meeting minutes, summarize action items, and follow up on deliverables.
• Maintain contracts, project documentation, and related records.

4. Cross-functional Coordination

• Coordinate cross-functional initiatives and monitor project execution.
• Communicate priorities and key decisions clearly across teams.
• Ensure alignment and timely completion of assigned tasks.

Requirements

Qualifications:

• Bachelor's degree in Business Administration, Marketing, Economics, Communications, or a related field.
• Final Year Student are welcomed to apply.
• Previous internship or minimum 06 months experience in Project Coordination, Project Assistance, Executive Assistance, Marketing Executive, Account Executive, Business Operations or similar roles.

Required Competencies

• Project Management: Strong planning, coordination, and organizational skills. Ability to manage multiple priorities in a fast-paced environment.
• Communication: Excellent verbal and written communication skills. Strong business writing skills, including emails, reports, and meeting documentation.
• Collaboration: Strong stakeholder management and cross-functional collaboration skills.
• Research & AI: Proficient in using Microsoft Office, Google Workspace AI tools such as ChatGPT, Gemini, Claude, Canva, and similar platforms for research, reporting, and presentation development.
• Analytical & Systems thinking: Strong analytical mindset with a data-driven approach. Comfortable working with KPIs, metrics, and business reports.
• Languague: Professional proficiency in English, both written and spoken.
• Strong written and verbal communication skills in both English and Vietnamese.
• Excellent command of Microsoft Excel for managing, analyzing, and interpreting project data.
• Experience using AI-powered tools to improve workflow and productivity is a strong advantage.
• Naturally curious and motivated to explore data insights that strengthen project outcomes.
• Be able to handle and analyze sizable datasets, turning them into reliable, actionable insights.
• Strong problem-solving skills with a practical, decision-oriented mindset.
• Highly detail-oriented with organized, consistent working habits.
• Fast learner with the ability to adapt quickly in a dynamic, fast-paced environment.

Why Should You Apply

• Competitive income
• 12 days Annual Leave plus 3 days Paid sick leave per year
• Birthday Leave
• Flexi Fridays working from home
• Regular team building events.
• Excellent personal growth aligned with your professional development.
• International and professional working environment.
• Leverage AI-powered tools to enhance your daily work and productivity.
• Access to RH1’s entertainment areas with employee and family discounts.
• Regular team-building events and career advancement opportunities.