Job description for Personal Assistant / Secretary at Indonesia International Institute For Life Sciences
Job Description:
- Manage and coordinate calendars, appointments, meetings, and travel arrangements.
- Drive consistent follow-ups on action items with internal project teams and external partners to ensure business unit objectives are met.
- Assist in preparing and reviewing executive documents, papers, reports, presentations, correspondence, and concise summaries of discussions and action items.
- Take the initiative to anticipate needs, resolve administrative issues, and improve workflow efficiency.
- Handle ad-hoc tasks, special projects, and strategic initiatives to support the President Director and the business unit.
Qualifications:
- A minimum of a Bachelor’s degree from any major, preferably with a background in Finance, Accounting, or a related business field, is highly preferred.
- Proven experience navigating government bureaucracies, public sector relations, or corporate-government affairs.
- Excellent command of both oral and written English is mandatory.
- Experience working as an Executive Assistant or Personal Assistant supporting C-level executives is preferred.
- Highly proactive mindset with exceptional project management and time management skills; proven ability to prioritize tasks and thrive under tight deadlines.
- Strong administrative and organizational skills, with attention to detail.
- Strong analytical skills with a knack for numbers and a sharp eye for administrative detail.
- Excellent communication, publication, interpersonal, and relationship-management skills.
- Impeccable integrity with a strict adherence to discretion and confidentiality.
