Job description for Office Supervisor at Asia Partners Corporation
About the Role:
We are looking for a proactive and detail-oriented Office Supervisor to lead our Jakarta office operations. You will be the head of our workspace responsible for creating a safe, productive, and positive environment for our employees.
Key Responsibilities:
1. Office Operations & Facilities Management
Oversee the day today physical operations of the Jakarta
2. Team Supervision & Staff Management
Directly supervise and roster the office support staff
Conduct daily briefings to allocate tasks and ensure Comercial, Marketing, Design and Procurement Strategies, standards are met.
Handle attendance tracking and performance reviews for the office operations team.
3. Vendor Management & Procurement
4. Budgeting & Financial Administration
Prepare and monitor the monthly Office Operational Expenditure (OPEX) budget.
Review and verify invoices, ensuring accurate cost allocation between IDR and HKD (for HK recharges).
Submit petty cash and expense reports to the Finance department with strict adherence to company policy.
5. HR & Compliance Support
Qualifications & Requirements:
Experience: 3 to 5 years of experience in Office Management, Facility Management, or General Administration, with at least 5 year of experience supervising a team.
Education: Bachelor’s Degree (S1) in Management, Business Administration, or a related field.
Language: Fluent in Bahasa Indonesia (native) and professional proficiency in English (to communicate with HK/regional management).
Technical Skills:
Proficient in Microsoft Excel/Google Sheets (must be able to track budgets and create rosters).
Familiar with Jakarta’s vendor landscape (you know where to get the best deals on office supplies in a pinch).
Licensing: A valid SIM A (driving license) is a plus, as you may need to step in for emergency driving situations.
