Job description for Office Manager at Asia Partners Corporation
Asia Partners IFBD Limited is a premier sports intellectual property (IP) branding and management firm based in Hong Kong. We specialize in acquiring, scaling, and managing global and regional sports assets, driving commercial monetization through high-value corporate sponsorships, elite brand collaborations, official merchandise licensing, and premium content networks.
As part of our aggressive global expansion strategy, we are establishing our operations in Indonesia. This localized market footprint aims to architect next-generation digital media assets, launch premium tournaments, and secure strategic partnerships with top-tier athletic institutions—including the Football Association of Indonesia (PSSI), FIFA Indonesia, and groundbreaking local movements like Fullball Indonesia. We are building an agile, high-performance team in Jakarta to revolutionize the commercial sports entertainment landscape in Southeast Asia.
Job Description: Office Manager
Reporting To: Regional Executive Management (Hong Kong HQ)
Position Overview: Build and secure the operational machine from scratch. You are the architect of our workplace health, the gatekeeper of local compliance, and the critical operational bridge connecting our premium Jakarta footprint to our Hong Kong central headquarters.
The Core Mission & Deep-Dive Responsibilities:
- Subsidiary Launch Pad: Manage the complete layout, office layout blueprints, workplace interior logistics, IT structures, and procurement pipelines for our new premium office hub in Jakarta.
- The KPPA Regulatory Shield: Coordinate seamlessly with corporate legal counsels, tax advisors, and government liaisons to ensure absolute compliance with KPPA licenses, BKPM regulations, and local labour mandates.
- Administrative Oversight: Support local HR operations with Hong Kong HQ, managing the administrative onboarding workflows, employee file structures, and local payroll parameters for all incoming team members.
- Strategic HQ Communication: Act as the chief communications link with our Hong Kong HQ execution desks, translating corporate values, structural goals, and operational realities across borders.
- Fiscal Oversight & Vendor Audits: Manage the office operating budgets, monitor monthly run rates, and negotiate premium contracts with local suppliers, utility providers, and workplace property managers.
Tech Stack & Systems Mastery
- Cloud Ecosystems: Advanced administrative mastery of Microsoft 365 and related tools.
- Legal & Expense Portals: The Indonesian online government submission networks (OSS BKPM).
Performance Drivers & What Success Looks Like
- Quarterly Win: Zero compliance or bureaucratic delays, office launch, and local headcount scaling phases.
- Budget Efficiency: Maintaining regional workplace operating expenses to maximise cost-efficiency.
- Operational Health: Establishing a seamless workspace environment with 100% system uptime for local creative and commercial operations.
Requirements & DNA
- 5+ years of distinguished experience in Office Management and Corporate Business Administration, ideally inside multinational corporate liaison setups or foreign representative offices.
- Flawless, deep-dive understanding of Indonesian compliance rules, local corporate banking systems, and vendor negotiation dynamics.
- An authoritative, solution-first approach to complex operational problems under pressure.
