Job Requirements
Job benefits
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Remote work options
Thanks to technology, we no longer have to be physically present at the office to be productive. Joining our company allows you to work anywhere without place-constraint.
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Free food & beverages
Avoid wasting time and energy to buy food at the restaurant or hawker center by yourself. We'll provide the best food for you and your team. Make better use of your valuable time to rest, bond, and do other things that matter to you.
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Medical insurance
To ensure your health and wellbeing, you have various medical plans to choose from depending on your situation and unique needs. From partial up to full medical coverage, we got you covered.
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Team-building events
Our company simply cannot function well without teams of people working together. That said, we provide numerous team-building activities and events for you and your team to nurture meaningful relationships between every individual.
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Skills
Job description for Office Admin & Purchasing Executive at Athena Studio
- Coordinating the whole process of purchase orders and documents in accordance with company policy and procedures
- Finding the most competitive suppliers / vendors for the best services
- Compare and evaluate offers from suppliers / vendors
- Negotiate contract terms of agreement and pricing
- Enter order details (e.g. vendors, quantities, prices) into internal databases
- Track orders and ensure timely delivery
- Maintain updated records of purchased products, delivery information and invoices
- Review quality of purchased products
- Prepare reports on purchases, including cost analyses
- Follow-up the budget of the office spending aligning to annual budget plan
- Follow up all monthly and weekly expenses / invoice with Finance team
- F&B & facilities supply for company events
- Review and update administrative policies, processes and & procedures
- Deliver office facilities to other teams as request
- Other duties as assigned
- Follow the maintenance & fixing schedule of all facilities
- Aligning to Human resource management team to maintain the best workplace for employees
- Manage the stock of merchandise & office facilities (stock in, out & deliverable tracking)
- Align to building management officer to handle relevant issues
- Solid knowledge in office administration, supply chain management & procurement
- Proficiency in MS Office is must
- Risk management skill
- Time management skill is a must
- Negotiating skill to deal with all suppliers/vendors
- Excellent oral and written communication skills
- Good collaboration & problem solving skill
- High sense of responsibility, enthusiasm, supportiveness and teamwork
- High integrity and honesty
- Have a learning spirit and show off the humility
- Proactive & accountable
- Highly organized and ability to meet deadlines
- Attention to detail
- Have a service attitude
- Professional, creative working environment and talented teams, equal-opportunities & agile culture
- Great facility to work. You will have a MacBook and extra high definition screens
- Electrical standing desk for most comfortable seat
- Remote work 12 days / Annual leave 12 days / Sick leave 2 days
- Paternity Leave policy offers more than 10 days of Paid leave, not including days-off.
- Remaining Annual leave will be transferred to the next working year
- Premium health insurance package for you and your relatives
- Annual health check-up at premium clinic
- Interesting workout activities: gym/fitness, yoga, kick-boxing, football after work
- Annual bonus and project bonus
- Reward program for engaged activities and volunteering
- Annual company trip & quarter team bonding activities
- Happy hours and awesome parties
- Development opportunity: sponsorship for training courses
- With regular discussions, you will have a lot of opportunities to learn from experts in their fields
- International opportunity to expose and grow
- At least one abroad travels every year. We often send our elites to international conferences like GDC, WWDC, Google I/O... to update the latest technology
- Additional allowance & gifts for birthdays, giving-birth, weddings, illness, Mid-Autumn Festival, Lunar New Year, 1/1, 1/5, 1/6…
- Pantry booster with food & beverages, game station & entertainment: PS4,...
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