Job description for Legal Admin Assistant at Kobi Lighting Studio
KObi Lighting Studio is an international lighting design and consultancy company, based in Ho Chi Minh City (Vietnam) and operating across Southeast Asia, Europe and Africa. At KObi, we approach light as a medium of perception, shaping atmospheres, revealing spaces, and creating meaningful experiences. Our work balances design intent, technical precision and environmental responsibility, with particular attention to human well-being and the impact of light on its surroundings. We compose with both natural and artificial light, aiming to enhance spaces while preserving the integrity of night. As part of a growing and design-driven consultancy, we are looking for individuals willing to engage, take initiative and contribute to our international development.
The Legal & Admin Assistant will support the Assistant to Director and General Director in all Legal & Admin aspects related with the company development. Students currently pursuing a degree in Law are welcome to apply.
Legal Missions:
- Prepare legal notes for the Assistant To Director and General Director (e.g.: LCT summary, notes for External Meetings for legal issues with the clients,
- feedback for the email LCT negotiating, etc.)
- Input the Lighting Proposal into Legal FIDIC contracts for each clients and
- depending on the project configuration, risk, countries regulations and issues;
- Support the General Director to update the template for Lighting Contract
- Support the Assistant To Director and General Director to research and advising on legal update on business, process or other requirements from the government
- Support the Assistant To Director and General Director on identifying, selecting and preparing Public and Private tenders for the European & SEA markets;
- Support the General Director on preparing Legal Article about the light (e.g. ACA)
- Be involved in all legal assignments related to our development and day to day operations
Administrative Missions:
- Assist the ATD to manage and ensure that all the company department follow the Virtual Office Arrangement
- Manage all Kobi’s Office assets as well as forecast for the office expenses
- Prepare and record the administrative documents of KObi (e.g. KObi Operation Folder, NDA/ NCA, etc.)
- Prepare and submit the Output Invoice & coordinate with clients for payment issues
- Prepare for the printing any design documents to issue to the client
- Arrange & confirm the meetings for the General Director
HR Missions:
- Communicate with candidates during recruitment process
- Assist the Assistant to Director and General Director to revise the labor contract and induction pack
- Support the collection of documents for foreigners to apply for working permit, TRC
Key Background & Skills Requirements:
- Vietnamese law knowledge is required
- Students currently pursuing a degree in Law are welcome to apply
- Strong adaptation skills, hard working person
- Energetic, proactive, excellent reporting-debriefing skills
- Ability to handle different tasks and lead different actions within a short timeline
- Perfectionist, keen on details, really organized
- Multicultural education is a plus (understanding of European-Asian cultures)
- Smart communication is required with the team and stakeholders
- Project coordination and management skills
- Ability to schedule MoMs and follow-up status on implementation planned actions
- Excellent time management, punctuality and anticipation
- Excellent in using Microsoft Office and Google Workspace
- Familiarity with AutoCAD is a plus
- Fluent in English and Vietnamese (reading, speaking, writing)
- Fluent in French is a Plus
Working Approach:
- Dedicated to create the best & sustainable conditions for the company development
- Willing and able to understand design and technical topics and problems
- Fast learning capabilities
- Able to assess, understand complex problems and summary it
- Able to zoom out, zoom in continuously while performing the job
- Resourceful and pro-active
- Can-do attitude
- A sense of aesthetic
- An interest for design, art, culture, innovation, sustainable development
- Stable personality and positive spirit
- High sense of ethics & responsibility must be displayed
Opportunities:
- Develop your legal skills with a young dynamic multicultural team
- Gain hands-on experience in product and lighting design within a creative atelier
- Involve in a French-Vietnamese creative & engineering agency within a fast growing market and following sustainable development principles
- Be involved on concrete Legal cases related with our development
- Be involved in our overseas office legal & administrative establishment
If you are eager to step into an international environment, take ownership and contribute to the development of a growing design consultancy, we would be glad to hear from you.
