Job description for HR and GA Intern at Yanmar Asia (S) Corporation Pte Ltd
HR Policy Review & Enhancement
Review existing HR policies across both entities to ensure relevance, compliance, and alignment with organizational goals.
Identify gaps, inconsistencies, and areas for improvement in current policies.
Propose enhancements and harmonized policies to support business integration and operational efficiency.
Ensure policies are updated in line with local labor laws and regulatory requirements.
Prepare clear and structured policy documentation for management review and implementation.
Benefits & Welfare Comparison
Conduct research, compilation, and analysis of both companies’ benefits and welfare policies.
Develop detailed comparison reports outlining key similarities, differences, and identified gaps.
Provide clear, structured insights to support management decision-making during the integration process.
Job Description (JD) Management
Review and refine existing Job Descriptions to ensure clarity, accuracy, and alignment with organizational standards.
Standardize JD format, language, and job structures across all departments.
Ensure alignment and consistency between documented JDs and actual roles and responsibilities.
General HR & General Affairs Support
Coordinate and support onboarding and offboarding activities, including preparation of access cards, workstation setup, stationery, welcome materials, and related administrative arrangements.
Administer and support office security systems, including door access management, CCTV monitoring, troubleshooting coordination, and maintaining access records.
Maintain and update internal directories, databases, and administrative systems to ensure accuracy of employee and operational information.
Manage procurement of office and pantry supplies, monitor stock levels, maintain inventory records, and coordinate with vendors to ensure timely replenishment.
Coordinate company vehicle administration, including servicing schedules, maintenance arrangements, and keeping vehicle records up to date.
Support general office administration duties, including document management, filing, coordination of deliveries, and handling day-to-day operational requests.
Provide administrative support for company events, meetings, and staff activities, including logistics coordination and setup arrangements.
