Job Requirements
Skills
Job description for Executive Assistant at Envy Technologies
- Manage the Events Calendar and remind related parties on events and meetings.
- Ensure MOM of all meetings is completed in 2 days and properly filed and distributed.
- Keep an updated copy of Company Profile and Presentation
- Ensure all Monthly Reports from all Division is submitted by the first week of the following month for review by the DCEO. Ensure the report completeness.
- Organize the Monthly SMT meeting and prepare minutes.
- Ensure all Monthly Reports from all subsidiaries is submitted by the first week of the following month. Ensure the report completeness.
- Organize Monthly update meeting of the subsidiaries (1-1) with CEO and DCEO.
- Keep track of attendance of all operation staff.
- Keep track of all leaves. Institute leave planning.
- Prepare Monthly Operation report.
- Prepare and compile BOD paper.
- Executive Support
- HR Support
- Board Support and Liaison
- Management Liaison
- Prepares for monthly and special Board meetings:
- Performs other duties as assigned.
- Provide assistance as needed to front desk operations to include but is not limited to, answering phones, accepting package and other deliveries,lunchtime relief, and greeting and signing in visitors/guests.
- Bachelor’s degree or equivalent experience with social sciences background and an interest in national and global issues.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Five to ten years providing support for upper-level management in a related organization (i.e., population, social sciences, public health).
- Good communication, customer service and relationship-building skills - Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, subsidiaries, external partners and subcontractors.
- Previous experience working with similar industries.
- Proficiency in Windows, including MS Word, EXCEL and PowerPoint; Time management systems knowledge helpful.
- Ability to learn new software to support the DCEOs office functions such as Time Management software and Presentation preparation softwares.
- Ability to conduct research and present data in a succinct and well-written manner.
- Ability to work independently and with professional discretion.
- Excellent writing, editing, grammatical, organizational, and research skills.
- Teamworking skills - Ability to work with a broad range of people including SMT, Board members, employees, colleagues of the DCEO and staff, and others.
- Knowledge of other languages and international customs is an asset; knowledge of French or Spanish is helpful.
- Excellent management, time-management, and problem-solving skills.
- Attention to detail
- Negotiation skills, Assertiveness, Flexibility
- Tact, discretion and diplomacy
- Proactive and use own initiative: to see what needs doing and to do it
- Due to the confidentiality of the work, the functions of this position should be performed in a private office location.
- Occasional travel may be involved
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