Job Requirements
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Job description for Executive Assistant at High and Low Headhunters
- Local candidates only
- Hands on experience working with foreign companies in Indonesia
- International education or experience preferred
- Dual nationality candidates with international exposure is a bonus point
- A self-starter who can manage their own workload and prioritise is a must
- Top communicator with excellent written and verbal skills
- Financially and tech-savvy with bundles of common sense and good business acumen
- Highly organised with the ability to streamline procedures and implement efficient filing and data management
- Must have a friendly and proactive approach with a helpful and positive attitude
- Experience in financial management : hand on cash flow management and budget piloting
- Diary management for Director
- Inbox management on all platforms including whatsapp; responding on behalf of the Director when appropriate / drafting correspondence in group chats
- Booking and scheduling internal and external meetings with key stakeholders, contractors, investors and clients
- Maintaining a detailed and accurate database of clients, suppliers and contractors; ensuring they are up to date at all times
- Implementing a detailed and coherent filing and archiving system for ongoing and closed projects (project-specific and accounting)
- Notify the Director of any issues that might arise at the property during the post sales process before handover to the management company during the warranty phase
- Project management to include liaising with interior decor designers and third party consultants on furnishings and bespoke orders
- Attending meetings when required, taking accurate minutes of meetings, distributing to attendees and following up with key action points and deliverables
- Proofreading documents and contracts
- Document production; Word, Excel and PowerPoint
- Liaise with accounts per project for budget management and pilot projects
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