Job description for Business Admin Intern at Kobi Lighting Studio
Contribute to kobi lighting studio’s smooth operations through efficient management of administrative and legal procedures within an international design environment. :)
In this role you will:
- Support the Company's day-to-day administrative, legal, operational and corporate activities.
- Assist Management in coordinating internal and external stakeholders, including employees, consultants, suppliers, authorities, Clients and business partners.
- Participate in legal and compliance-related matters, including contracts, corporate documentation, licenses, permits, work permit procedures, administrative filings and regulatory requirements.
- Support the preparation, review, adaptation and follow-up of contracts, agreements, legal notes and corporate documents.
- Participate in the identification, preparation and coordination of public and private tenders in Vietnam and overseas markets.
- Assist Management in legal, administrative and corporate matters related to the Company's development, operations and international activities.
- Support the preparation of reports, letters, minutes of meetings, internal communications and management documentation.
- Assist with the preparation, translation, review and coordination of documents in both Vietnamese and English.
- Act as a bridge between the Company and local Vietnamese stakeholders, helping facilitate communication, coordination and follow-up actions when required.
- Support recruitment activities, onboarding processes, HR administration and employee-related matters.
- Assist in supplier sourcing, coordination and relationship management.
- Support website-related coordination, local administrative matters and various business support activities.
- Contribute to the development, implementation and continuous improvement of internal procedures, templates, workflows and operational tools.
- Support document control, data organization and the maintenance of company records and databases.
- Participate in special projects related to the Company's growth, organization, international development and operational efficiency.
- Provide cross-functional support to Management across business operations, project administration and corporate activities.
- Identify opportunities for improvement and actively contribute to strengthening the Company's structure, systems and ways of working.
REQUIREMENTS
🔧 We value skills and dedication more than qualifications. You might be a suitable candidate if you have:
- Students or recent graduates in Law, Business Administration, Human Resources, International Business, Management, Corporate Governance, Translation or related fields.
- Strong organizational skills and attention to detail.
- Excellent reporting, follow-up and communication skills.
- Ability to work on multiple subjects simultaneously and adapt to changing priorities.
- Ability to understand, summarize and communicate complex topics clearly.
- Strong analytical and problem-solving capabilities.
- Ability to work independently as well as within a multicultural team environment.
- Positive attitude, professionalism and willingness to learn.
- Strong sense of responsibility, ownership and initiative.
- Excellent time management, anticipation and prioritization skills.
- Self-disciplined, reliable and committed to meeting deadlines.
- Interest in business operations, administration, legal matters, corporate development and organizational improvement.
- Interest in design, architecture, art, culture, innovation and sustainability is appreciated.
- Multicultural exposure and understanding of international environments is a plus.
- Fluency in Vietnamese and English, both written and spoken, is required.
- French language skills are a plus.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Good knowledge of Google Workspace.
- Ability to quickly learn new software, platforms and digital tools.
